Legal Secretary / Typist

Abu Dhabi, UAE

Ref: HP647-2314

Job description / Role

Employment: Full Time

We are looking for a positive candidate with a typing speed of over 70, ideally Legal Secretary or Paralegal training and/or contract experience and should be from English speaking countries. The candidate must be willing to travel with a Flexi passport

Skills and experience gained from the placement:
The successful candidate will gain an in-depth understanding of licensing contracts, domain and trademark portfolios. They will act as an integral part of the team and have direct involvement in the management of a busy office environment and team. As a small organization, the candidate will have the opportunity to immerse themselves in every aspect of the running of the organization. Undoubtedly this experience will add an interesting and unusual dimension to their CV. Importantly, the candidate will gain in-depth knowledge of legal casework in London, Manchester, Frankfurt, Athens, Abu Dhabi and Dubai International Financial Centre courts. So, ideally, we are looking for a candidate with a law degree or a candidate with experience as a Legal Secretary or a Paralegal, but definitely, a candidate who is comfortable and interested in legal casework.

Key sole duties:
• Preparing correspondence relating to the Founder’s UK and UAE properties, including liaising with real estate agencies, contractors, suppliers, and tenant
• Personal assistance to the Founder as required alongside other team members, including coordinating the written communications to contractors and suppliers for the property renovation, social gatherings or donor events
• Providing first class administrative and secretarial support, preparing documents and presentation materials for the Founder
• Preparing the Founder’s email and postal correspondence, mostly by live audio-dictation
• Working closely with the Founder to prepare legal documents and oversee various legal cases and trademark matters
• Arranging for the Founder to execute contracts and ensuring such contracts are sent to licensing partners and agencies
• Ensuring electronic and hard copy filing systems are correctly maintained
• Managing the Founder’s business and social diary, liaising with senior people and consultants from different business
• Arranging and preparing the Founder for internal and external meetings
• Supporting the team in ensuring resources, marketing materials and other documents are kept up to date
• Maintaining records of product sample stock sent to licensing partners, gifts sent to pro bono lawyers, trustees and other supporters and issuing credit notes and invoices when required
• Managing the domain portfolio for the business, including new registrations, renewals, and other domain management matters
• Carrying out ad hoc investigative background research in the fields relevant to

Duties shared with Office Manager/Office Assistants:
There are two Office Manager/Office Assistants who carry out the following duties the majority of the time, but should they not be available at any time the role would cover these duties too:
• Ensuring the phone is answered and messages are handled responsibly when in the office and also on the official mobile phone at all times when required
• Managing office supplies and expenditure, minimizing costs wherever possible
• Organizing domestic and international travel arrangements including booking flights, tracking air miles and completing visa applications
• Arranging courier deliveries of documents and ensuring packages are tracked
• Sourcing, recruiting, training and managing other office personnel, including interns, volunteers etc.
• Managing daily maintenance of the office space and recycling, including educating themselves about environmental sustainability and adhering to best practice to minimize carbon, water, and waste pollution
• Ensuring the smooth running of the office infrastructure (telecoms, IT hardware and software etc) principally in conjunction with IT support providers

Office Assistant/Housekeeper:
The Founder’s housekeeper looks after selected aspects of the office administration, such as maintaining the contacts database, managing petty cash, receiving courier deliveries, performing a welcoming ‘front of house’ role for visitors, preparing refreshments, ordering lunch, coordinating maintenance of the office/home, as well as vet visits, dog walking etc. Very occasionally, should the housekeeper not be available for any reason (she works 6 days a week) and/or should the two Office Manager/Office Assistants not be available, these duties would be included.

Requirements

Candidate profile:
• We are looking for an upbeat, professional person who is detail oriented and quick to learn and absorb information. Must be capable of working in a small, multi-tasked environment and doing so at a fast pace. A calm manner under pressure is essential.
• Ideally, they will have legal secretary/paralegal training and/or experience with contract work and/or a law degree. Additionally, they will have office/admin experience, and, importantly, English as a first language.
• Strong computer skills are a must, including knowledge of MS Word and Excel.

Expenses:
• Travel costs and accommodation will be provided for if traveling outside of UAE.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: