Logistics Coordinator

Job description / Role

Company overview

At Identiscents, a well-established French-founded business, we focus on sourcing, distributing, and customizing packaging solutions and fine fragrances for the perfumery, beauty, personal care, and home care industries. With almost three decades of experience, we have delivered more than 1000 global brands. Our team of experts is dedicated to fostering strong partnerships with suppliers, allowing us to stay flexible, sustainable, and responsive to the changing market landscape.

Serving major brands in the GCC, the company has an extensive network of clients across GCC countries, Asia, and Europe, and continues to grow its presence globally.

Role overview

We are seeking a skilled and detail-oriented logistics coordinator with at least 5 years of relevant experience, ideally within the cosmetics or perfume industry. The successful candidate will be responsible for managing and optimizing all aspects of operational logistics, including international shipments, warehouse management, and customs procedures. Experience with freezone operations and warehouse systems is highly desirable.

Key responsibilities

1. Operational logistics management
   Oversee end-to-end logistics operations for inbound and outbound international shipments.
   Ensure compliance with all Incoterms and coordinate with shippers, freight forwarders, and third-party logistics providers.
   Manage and process duty exemptions, ensuring all documentation is accurate and submitted on time.
   Handle letters of credit (LC), including document preparation, submission, and liaison with financial institutions.
   Ensure efficient cargo clearance by preparing and reviewing all required customs documentation, following up with authorities, and resolving any issues promptly.
   Maintain up-to-date knowledge of current customs regulations and procedures.
2. Freezone operations
   Prepare and manage customs documentation for cargo entry and exit within freezones.
   Liaise with freezone authorities to ensure compliance with their specific rules and processes.
   Track the movement of goods into and out of the freezone, ensuring full traceability and compliance.
3. Shipment handling
   Coordinate all aspects of inbound shipments (receiving, inspection, documentation).
   Manage outbound shipments (dispatch planning, carrier coordination, documentation).
   Monitor shipment status, proactively addressing any delays or issues to ensure timely delivery.
4. Warehouse management
   Utilize warehouse management systems (WMS) to allocate stock to appropriate bins upon arrival.
   Guide the warehouse team to optimize storage organization, ensuring efficient space utilization and easy retrieval.
   Conduct regular stock checks and reconciliations to maintain inventory accuracy.
   Implement best practices for stock handling specific to cosmetics and perfume products to avoid damage and preserve quality.
5. Team collaboration & reporting
   Work closely with procurement, sales, finance, and customer service teams to support business operations.
   Generate regular logistics reports for management review (shipment status, inventory levels, customs clearance updates, etc.).
   Train new team members on logistics processes and warehouse management standards as needed.

Requirements

• Minimum 5 years experience in a logistics or supply chain role handling international trade shipments.
• Previous experience in cosmetics or perfume packaging industry is highly advantageous.
• Proven expertise in Incoterms, duty exemption processing, LC handling, cargo clearance, and customs procedures.
• Strong knowledge of freezone operations and associated customs documentation.
• Hands-on experience with warehouse management systems (WMS), including stock allocation and storage optimization.
• Ability to manage multiple shipments simultaneously and resolve operational bottlenecks quickly.
• Excellent organizational skills with strong attention to detail.
• Effective communication skills in English (Arabic or other languages are a plus).

Join a team that values you, energizes you, and grows with you!

Key skills

Shipping & receiving, inventory control, data entry, AS400, transportation management systems, EDI, Microsoft Outlook, warehouse experience, office experience, dispatching, Microsoft Excel, logistics.

Employment type: Full time
Vacancy: 1