Management Assistant - Temporary

Job description / Role

Position: Management Assistant (Temporary – 6 months)
Division:Dairy
Location:NME HO, Dubai, United Arab Emirates
Reports To: Business Executive Officer (BEO)
Major Responsibilities

• Coordinate, manage and update the calendar of the Business Executive Officer based on meetings
• Follow up on the monthly report and weekly plan with different team members across the Middle East region
• Follow up with the team on the monthly meetings presentations
• Coordinate, arrange, and run logistics for staff meetings and a variety of other Nestlé meetings including preparing meeting materials ahead of time
• Prepare all documents required for travels and meetings
• Arrange for external meetings, workshops and bookings (hotel, dinner, entertainment, meeting room set-up, stationary and other logistics)
• Arrange and coordinate complex travel schedules, accommodations and travel logistics
• Consolidate the minutes of meetings and send it to the concerned stakeholders
• Communicate with other departments in order for business to run smoothly
• Utilize various PC software packages including Word, Excel and PowerPoint
• Perform other job-related duties as assigned by the manager and the team

Requirements

• Experience in a similar role
• UAE Residence Visa (Husband/Father)
• Very good memory, positive and energetic
• Ability to deal closely with contacts and build strong, sustainable relationships
• High computer literacy
• Very good time management skills
• Passionate about the job
• Strong organizational skills
• Excellent communication and interpersonal skills

About the Company

Nestle with headquarters in Vevey, Switzerland was founded in 1866 by Henri Nestle and is today the world's biggest food and beverage company. Sales for 2006 were CHF 98.5 bn, with a net profit of CHF 9 bn. We employ around 265,000 people and have factories or operations in almost every country in the world.

The Company's strategy is guided by several fundamental principles. Nestle's existing products grow through innovation and renovation while maintaining a balance in geographic activities and product lines. Long-term potential is never sacrificed for short-term performance. The Company's priority is to bring the best and most relevant products to people, wherever they are, whatever their needs, throughout their lives.