Management Secretary/Executive Assistant

A Leading Recruitment Agency in UAE

Ras Al Khaimah, UAE

Posted
Ref: RP713-1572

Job description / Role

Management Secretary/Executive Assistant up to 5K AED for an Architectural Glass Processing Company

- Professionally represent the company CEO when greeting guests, organizing company events, reviewing correspondence and responding to inquiries made to the CEO
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Offer key guidance regarding historical precedent to executives.
- Maintain effective daily operations and make suggestions for process improvements, when necessary.
- Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations for the CEO.
- Complete special projects as assigned by the CEO. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
- Collate each department’s monthly report and provide analysis.
- Completes projects by assigning work to clerical staff, department heads, individual employees; following up on results.
- Projects: Update and maintain ISO System Management, and ensure implementation.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Receive corporate guests and arrange their stay and facilitate their movement in and out of company.
- Provide full assistance and create good impression in front of them.
- Responsible in completion of documentation for the timely renewal of Industrial Licenses and efficient collection of Licenses to take place when completed.
- Process new vehicle registration and vehicle renewal license
- Manage all requirements of the municipality norms and regulations. Suggest management of new needs and government orders related to company

Requirements

- CANDIDATE PROFILE:
- Open to Filipino nationality
- Female, 35 years old and below

EDUCATION/EXPERIENCE REQUIRED:
- At least 5 years of experience in the same role
- Bachelor’s Degree in Business Management, Business Administration, Marketing preferably
- Must have Managerial role background
- With background in dealing with different government agencies in RAK or other emirates
- With valid UAE driving License, is an advantage but not necessary
- Must be presentable, driven, proactive on projects and ideas
- Excellent communication skills, leadership skills, people management, knowledge over administration process

About the Company

A leading recruitment agency in UAE.

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Executive Assistant salaries in UAE

Average monthly compensation
AED 13,000

Breakdown available for industries, cities and years of experience