Manager - Procurement Subcontracts & Services

Job description / Role

•Responsible for defining contracts strategies and activities to ensure delivery of optimal quality and cost-effective materials, parts, supplies and equipment in line with the company’s needs while ensuring the best interests of the organization are met and ensuring the purchases are carried out with favorable terms and conditions that protect the best interests of the organization.
Drive "Proactive Procurement" vision and influence synergies among divisions.
Work closely with key stakeholders to develop effective cost reduction strategies and implementation plans.
Nurture stakeholder relationships by serving as a business partner, helping identify critical business requirements and providing sourcing and procurement services that meet expectations.
Leverage extensive market and supplier knowledge to drive lower TCO (Total Cost Of Ownership).
Proactively identifies areas of opportunity for new process improvement, and cost efficiencies.
Provides insight to the business unit on how to best develop and leverage Supplier capabilities for the organization in Procurement.
Considered a subject-matter expert in assigned Procurement categories.
Strong understanding of “One Procurement” category strategies and work on projects that impact the “One Procurement” team.
• Ensure effective cascading of strategy into implementable policies and procedures in line with the overall business objectives of the organization and implementation
• Manage the effective achievement of objectives through setting individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal in order to maximize subordinate and the overall performance
• Monitor trends in supplier and contract base.
• Propose/implement plans to respond to such trends.
• Obtain required approvals from all parties prior to company awarding a contract to ensure proper governance of procurement and contracts policies and procedures.
• Guide the team during the tender evaluation process by providing procurement and contract advice and support in order to facilitate the final selection of suppliers.
• Review existing contracts and identify opportunities for improved value for money in order to optimize costs and maintain the best interests of the organization.
• Manage and review the contract preparation process in line with the defined scope of work and specifications in order to protect the Company’s interests and ensure that contractors adhere to the specified terms and conditions, timelines and quality standards.
• Manage the development of standard templates and formats on contract issuance and provide necessary recommendations in order to ensure timely and accurate development of documents.
• Encourage effective contract management across the business with regular reviews, development / implementation of Service Level Agreements and key performance measures in order to ensure contracts are managed and maintained effectively and any discrepancies is highlighted to the management.
• Manage the analysis and monitoring of market intelligence including price benchmarking to ensure the Company maintains optimal deals on all goods and services procured.
• Ensure the identification and monitoring of key spending areas and prioritization of purchasing activities and categories in order to obtain cost-saving opportunities for the organization.
• Manage the relationship with the suppliers in order to extend the existing agreements with suppliers and bring new items to the list and to ensure best value for money and customer satisfaction with services provided.
• Manage the coordination with Accounts Payable section to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Manage the liaison with Legal and Compliance department on a regular basis regarding review of contracts from a legal perspective in order to ensure compliance with required
• Provide inputs to enhance departmental policy and procedures and develop/enhance procedures related to respective section and implement procedures and controls covering all areas of procurement and contracts activity to ensure adherence and effective implementation.
• Set up a process of review for all contracts, supplies and suppliers ensuring that maximum value for money benefits are achieved through supplier rationalization, developing an approved supplier list.
• Supervise the preparation of timely and accurate departmental statements and reports to meet company’s and department requirements, policies and standards.
• Ensure that the approved suppliers list is always updated and reflects the best providers in the marketplace.

Requirements

• Professional Diploma (e.g. MCIPS)
• Degree or Honours (12+3 equivalent)
• Excellent working knowledge of ERP/MRP functions with experience in software implementations
• Professional qualification in Procurement or suitable alternative degree from a recognized international institute (e.g. MCIPS)
• Advanced Excel Experience and or Qualification
• Demonstrated ability to think and lead on a strategic level within the organization
• Decision maker, with the ability to get the best from his/her colleagues
• Strong project/program management experience
• Understanding of IT concepts and integrated business applications
• Operates with goals set by the KPI/ Senior Management.
• Erroneous decisions would normally result in failure to complete projects critical to major objectives of category.
• Has direct impact on budgets, expenses and major project completion.
• Key Organizational Relationships: Head of Procurement, Senior manager Procurement, Representative of Business Unit, Functional Heads (ex: head of IT, head of Legal), Division Commercial and Operations Stakeholders, Core and Lead Agents
• Financial implications of the Spend
• Cumulative Category budgets

About the Company

Transguard Workforce Solutions delivers Professional Contract Staffing (also known as Employee Outsourcing) within the UAE.

Our Workforce Solutions include:

• Delivering Sourcing and Recruitment Solutions for Clients in need of identifying Contract or temporary Staff.

• Providing a complete end to end Staffing Solution which includes Visa Sponsorship, HR Management, Employee Welfare & Payroll Services.

• Transitioning Contract Staff from other staffing providers to Transguard while remaining compliant with UAE Labour and Immigration Laws.

Transguard Workforce Solutions currently employ over 2000+ Staff from over 70 different nationalities. Across the Group, we payroll over 70,000 employees monthly.