Maritime - Accounting and Admin Executive

A Leading Maritime Management Company In The UAE

Dubai, UAE

Ref: SP389-05

Job description / Role

Employment: Full Time

Job Description
We are looking for an experienced Vessel Accountant - (Shipping/Maritime Experience Only) who will be responsible for carrying out financial & administration for vessel operations. This role will communicate and coordinate internally with Operations and Commercial departments, Vessel managers as well as externally with customers and suppliers.

Main Duties and Responsibilities
• Day to day Maritime Office & Vessel Accounting for DMCC Company.
• Handling Local and Foreign Bank Accounts i.e. Payments, Bank Reconciliations, Establishing etc.
• Assist in Account Settlement, Auditing
• Issue invoices in accordance with terms and conditions of CoAs and Charter Parties & for time charter hire for vessels chartered out.
• Monitor collection and perform AR control for invoices issued and assist in Cash Management.
• Corresponding with Vessel Managers, Crewing Agents and Port Agents & worldwide suppliers.
• Verify & process supplier invoices to ensure matching PO’s with invoice and payment terms.
• Process port disbursements & FDA’s against supplier agreements and tariffs, actual events plus to reconciliation accounts & submissions by Port agents to ensure that all items are booked in proper accounts.
• Check Monthly Technical Expenses incurred by Technical Manager of the vessels including reconciling, querying and comparing actual to projected and budgeted expense.
• Verification of Vessel Cash Account & supply of cash to the vessel at various worldwide ports (CTM).
• Prepare tariff comparisons for each country to keep log of previous queries.
• Separate vessel owners cost and invoicing of same to vessel managers or TC owners.
• Perform periodic reconciliation and processing of equipment and consumables cost.
• Perform quarterly voyage reconciliations, including resolving open issues to ensure closing of voyages within the target time.
• Preparation of various MIS reports and other reports as required by the Management plus participate in regular meetings.
• Support Operations team and General Affairs.
• Develop and maintain document control processes for the efficient management.
• Assist with various reporting, documentation, trade budget preparation, and other tasks as required from time to time.


Skills & Qualifications
• Maritime Experience Essential - all applicants without experience will automatically be rejected
• Qualified Accountant with minimum 3 years’ experience working with Ship Agency / Owning / Maritime Company. Work experience in UAE is preferred.
• Thorough knowledge and experience of Maritime Accounting specifically Oil Tanker & LPG Carrier with Marine/Shipping/Oil & Gas Industry.
• Hands-on experience with ERP accounting software.
• Advanced MS Excel skills with aptitude for numbers and quantitative skills.
• Extremely organized with strong multi-tasking and management skills.
• Follow policies, procedures and work instructions.

About the Company

A leading maritime management company in the UAE

Candidates who applied for this job also applied for:
Dubai based Oil Shipping and Trading Company
Dubai 20 May
AP/AR Accountant
A Leading Group In UAE
Dubai 24 May
The Leading Pharmaceutical And Consumer Entity In The UAE
Dubai 20 May
Styro Insulations Materials Ind. LLC
Sharjah 17 Jun
Addmind Hospitality Group
Dubai 20 Jun
Job Alerts by Email
  • Personalised updates on latest career opportunities
  • Insights on hiring and employment activity in your industry
  • Typically sent twice a month
Admin Executive salaries in UAE

Average monthly compensation
AED 5,000

Breakdown available for industries, cities and years of experience