Posted
Ref: RP174-1315
Job description / Role
The ideal candidate will be responsible for managing day-to-day administrative tasks, assisting with marketing initiatives, reporting, and ensuring smooth operations. You must be able to perform general office duties such as scheduling appointments, organizing meetings, maintaining files, answering phone calls, and handling inquiries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Moreover, the ideal candidate must have the ability to take initiative and prioritize daily tasks.
Responsibilities:
• Support the team in daily administrative tasks, such as scheduling meetings, preparing materials, and organizing files
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Direct the flow of mail, faxes, and deliveries to reach the intended recipients
• Coordinate travel arrangements, visa applications, renewals, and cancellations for the staff and their dependents
• Keep inventory of office supplies & equipment as well as branded materials
• Liaise with IT for email set-up, technical issues, or server issues
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed
• Greet incoming visitors and direct appointments, assist with reception duties
• Assist accounts in handling and documenting expenses
• Assist with research and database management as needed
• Support in formatting client proposals in Word or PowerPoint
• Assist in event planning and execution
• Assist in website updates and maintenance
• Assist in the production of marketing collateral, ensuring professional presentation
• Follow up on the implementation of marketing strategies and campaigns
Requirements:
• Bachelor’s degree or equivalent experience.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office Suite and familiarity with marketing tools.
• Excellent communication skills, both written and verbal.
• Experience in similar roles (legal industry experience is a plus!).
About the Company
Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.
We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.
Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.
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