Marketing Coordinator And Administrator

Job description / Role

The ideal candidate will manage day-to-day administrative tasks, assist with marketing initiatives, report, and ensure smooth operations. You must be able to perform general office duties such as scheduling appointments, organizing meetings, maintaining files, answering phone calls, and handling inquiries. This role requires excellent communication skills, attention to detail, and multitasking in a fast-paced environment. The ideal candidate must also be able to take initiative and prioritize daily tasks.

Responsibilities:
• Support the team in daily administrative tasks, such as scheduling meetings, preparing materials, and organizing files
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Direct the flow of mail, faxes, and deliveries to reach the intended recipients
• Coordinate travel arrangements, visa applications, renewals, and cancellations for the staff and their dependents
• Keep inventory of office supplies & equipment as well as branded materials
• Liaise with IT for email set-up, technical issues, or server issues
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed
• Greet incoming visitors and direct appointments, assist with reception duties
• Assist accounts in handling and documenting expenses
• Assist with research and database management as needed
• Support in formatting client proposals in Word or PowerPoint
• Assist in event planning and execution
• Assist in website updates and maintenance
• Assist in the production of marketing collateral, ensuring professional presentation
• Follow up on the implementation of marketing strategies and campaigns.

About the Company

Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.

We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.

Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.