Merchandise Admin Executive

Job description / Role

About us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world's best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the beauty, home, fashion and hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Armani, Gymshark and The White Company, to name just a few!

About the role

The Merchandise Admin Executive will support the team in activities related to import, export, legislative approval systemization of stock, maintenance supplier compliance and Electronic Data Interchange (EDI). This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

What you'll be doing

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner in accordance with supplier records and feeds.
• Validation of order creation against vendor catalogue and resolution of discrepancies.
• Manage all aspects relating to the shipments and logistical processing.
• Coordinate shipments with EDI suppliers and Al Tayer logistics to ensure timely deliveries.
• Obtain the information of upcoming shipments and coordinate proper system checks.
• Report supplier compliance related to discrepancies on the physical receipt against invoice and damaged stock in the shipment and obtain credit note from supplier.
• Keep record of warehouse documentation for contracts, order, invoice, fulfilment, and deliveries.
• Handling of short and excess units, follow up on credit notes.

About you

The successful candidate should have the following key competency, qualification and experience:

• Minimum high school graduate.
• Minimum 2 years of administrative experience in a similar role.
• Excellent communication, organizational and problem-solving skills.
• Excellent in MS Office application and Excel skills like VLOOKUP, pivot, etc.
• Numerate with strong analytical skills and financial acumen.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to work independently and proactively, with excellent attention to detail.
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.

Knowledge and skills

• Pleasant personality and good grooming.
• Passion for retail industry.

About the Company

Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.

Al Tayer Group operates leading, quality-focused businesses in automobile sales and service, luxury and lifestyle retail, perfumes and cosmetics distribution, engineering as well as interiors contracting. The Groups portfolio includes several of the worlds leading brands such as Armani, Bvlgari, Banana Republic, Ford, Ferrari, Gucci, Gap, Harvey Nichols and Maserati. The Group operates over 180 stores across multiple markets in the Middle East. In addition, Al Tayer Group has investments in commercial real estate, contracting, supply chain management, precision tools manufacturing and travel agency services.