Mobilization Coordinator

Job description / Role

Remarkable people, trusted by clients to design and advance the world.

The role

This is an exciting opportunity for an experienced mobilization coordinator for preparing all related documents, following up with the employees on their documentation status for residency renewals, new joiner medical, visa cancellations, assisting in the registration of national employees into the pension scheme (if applicable), and supporting all administrative tasks assigned within the function.

Our clients and projects

Designing the future. Transforming the world.

Wood Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model, and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids, decarbonization, and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition, and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: delivered to high profile clients across the energy sector
• Commitment to diversity and inclusion: we are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: with regular reviews to ensure we are rewarding at the right level in line with the market
• Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment
• Group life and personal accident insurance: the company provides life assurance cover
• End of service gratuity: in line with UAE labor law, all employees are eligible for an end of service benefit
• The employee share plan: gives you the opportunity to purchase Wood shares and receive a match from the company
• Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication, and many years' service of our employees at 5 year service milestones
• Commitment to continued professional development: development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy transition academy: join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

The key objectives for this role are:

• Coordinating the deployment of new employees to project sites
• Managing transport, job allocation, and scheduling for personnel
• Ensuring all site access paperwork and compliance requirements are met
• Acting as a liaison between clients, contractors, and project teams
• Updating rosters and preparing job packs for employees
• Organizing mobilization-related events and ensuring resource availability

Responsibilities

Key accountabilities and responsibilities:

• Responsible for the preparation and liaising of UAE visa applications
• Booking and arranging medical requirements for employees
• Booking and arranging Wood Group inductions for employees
• Booking and managing flights, accommodation, and transportation for employees' mobilization
• Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures
• Managing all administrative processes including the issuing of joining instructions; maintaining accurate records and filing
• Ensuring all employees have the appropriate visa, medical, attestation, induction, and project specific requirements prior to mobilization
• Acting as logistics focal point for nominated project in relation to the movement of personnel
• Managing IT new starts / leavers process of personnel on project
• Preparing and sending out welcome / mobilization emails. Ensuring employees have the correct documentation
• Monitoring employee flight tickets, hotels, medicals, inductions, and visas due to expire to ensure validity is kept at all times
• Ensuring audit requirements are met for employee folders
• Handling all general mobilization/logistics queries
• Supporting HR for any requirements (e.g., inductions, job profile, competency assessment, and trainings)

Qualifications

Skills and qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

• A minimum of 5 years' experience in a similar role
• Strong knowledge of the visa processes as well as the documents required to obtain a work permit
• Extensive experience in Iraq and UAE visa processes
• Good communication skills
• Good command of English
• Good experience in coordination with different departments as well as new joiners
• Considerable knowledge of Microsoft Office
• Expertise in updating databases and trackers
• Understanding of the medical insurance enrollment and requirements
• Very good knowledge of the PRO daily work and good coordination with various typing transactions

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.