Office Admin Assistant

Job description / Role

We are looking for a Lady Office Admin Assistant with solid experience in international purchasing, invoicing, and office administration to join our growing team. This role supports daily operations, assists management, and helps ensure the smooth flow of the office. The ideal candidate is well-organized, proactive, and comfortable handling both procurement and general admin responsibilities.

Key Responsibilities:

Purchasing
- Handle purchasing tasks with international suppliers (placing orders, following up on shipments, coordinating deliveries)
- Communicate with suppliers via email and other platforms
- Manage shipping and receiving of goods, including tracking and documentation
- Maintain and organize purchasing records and supplier files

Invoicing
- Prepare and issue accurate invoices for clients or internal use
- Coordinate with accounts for payment processing
- Maintain organized billing records

Administrative & Office Support
- Assist in day-to-day office operations and admin duties
- Support the CEO and management with scheduling, documentation, and office tasks
- Organize and maintain office files and records
- Answer phone calls professionally and route inquiries appropriately
- Greet visitors and clients, and serve coffee or refreshments when needed
- Help ensure a clean, welcoming, and efficient office environment

Work Timings:
Monday to Friday 9:00 AM - 6:00 PM
Saturday: 9:00 AM - 2:00 PM
Sunday: OFF

Female applicant with minimum 2 years of experience in:
- International purchasing
- Invoicing
- Office and administrative work
- Strong communication skills in English (written and spoken)
- Proficient in Microsoft Office (especially Excel, Word, and Outlook)
- Organized, detail-oriented, and trustworthy
- Friendly, presentable, and customer-focused
- Able to multitask and work independently under minimal supervision

Salary:
AED 4,000 to 4,500 per month inclusive of fixed allowances.
Additional benefits: Insurance and flight allowance

About the Company

Como Luxury Fabrics is the exclusive agent of 25 Italian high fashion textile companies for the Middle East markets such as Saudi Arabia, Qatar and Kuwait as well as in India, South East Asia, Thailand, Singapore, Malaysia, Brunei and Iran.

Since 2012 women and menswear fashion sector was flanked by the interior decoration textile branch, whose success has been growing within all these markets ever since.

The company concept was brought to life by CEO Lorenzo Ferrari, since 1991 operating in the fashion and textile business. The strong and grounded know-how was enriched over the years spent travelling all over the world at the constant research for new markets and business scenarios. Como Luxury Fabrics gives the best service to its clients also thanks to its business partner ABFAB Fabrics SA.