Office Administrator

Job description / Role

- Answer general phone inquiries using a professional and courteous manner
- Direct phone inquiries to the appropriate staff members
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner
- Reply to general information requests with the accurate information
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner
- Prepare invoices and financial statements
- Code and file financial material according to established records management procedures
- Administer petty cash according to established procedures
- Prepare meeting agendas and supporting material for distribution
- Prepares reports, presentations, memorandums, proposals and correspondence
- Support the Board with meeting, travel and other arrangements
- Draft minutes of Board meetings for review by the Executive Director

Requirements

- Excellent written and verbal communication skills
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Strong organizational and planning skills
- Proficiency in MS Office

About the Company

Since 2010, our team has successfully placed some of the world’s finest graduate to mid and C-level talent in organisations across EMEA and APAC, and it all comes down to our niche approach and understanding of the market place, skill sets and trends.

From our offices in Dubai, Riyadh, London and Singapore, we run a sector specific operation. Meaning we specialise in your industry and are able to completely understand your vision, provide market insights and intelligence, and deliver the best talent to fit seamlessly into your operations.