Office Administrator

Job description / Role

On behalf of our client, eMagine Solutions is recruiting for a leading consultancy based in Dubai, we are seeking an experienced and versatile Office Administrator to support their growing team.

Role Overview:

The Office Administrator will play a central role in ensuring the smooth day-to-day operations of the business. This position combines traditional office administration with support across HR, account management, digital platforms, and sales administration.

Key Responsibilities:

• Deliver comprehensive administrative support to the team and senior management
• Oversee office management, supplies, and daily coordination
• Assist with basic HR functions, including onboarding, employee records, leave tracking, and recruitment logistics
• Support account management, invoicing, and basic bookkeeping activities
• Manage company social media accounts and digital platforms, ensuring regular, professional updates
• Provide sales administration support, including CRM updates, proposal preparation, and tracking client interactions
• Liaise with suppliers, clients, and service providers
• Foster a positive, collaborative office environment

Candidate Profile:

• Proven experience in office administration, ideally within a professional services environment
• Strong organisational skills and attention to detail
• Familiarity with HR processes and handling confidential information
• Experience with account management and basic finance tasks
• Confident managing social media and digital platforms (e.g., LinkedIn, Instagram)
• Previous sales administration or CRM experience is highly desirable
• Excellent written and verbal communication skills
• Proactive, adaptable, and able to juggle multiple priorities
• Based in Dubai or able to commute to JLT

What’s on Offer:

• Opportunity to join a respected, close-knit team
• Exposure to a variety of business functions and professional growth
• Modern office environment in JLT, Dubai
• Competitive salary and benefits

The successful candidate will be a highly organised, detail-oriented Office Administrator with a proven track record in office management, administration, and business support. They will demonstrate strong expertise in administrative processes, HR administration, account management, and digital platform coordination. The ideal candidate will be proactive, adaptable, and thrive in a fast-paced, professional services environment.

- Office administration
- Executive support
- Diary management
- Document control
- Data entry
- Filing systems
- Office supplies management
- Reception duties
- Meeting coordination
- Travel arrangements
- HR administration
- Onboarding and induction
- Employee records management
- Leave and attendance tracking
- Recruitment support
- Confidentiality and discretion
- Account management
- Invoicing and billing
- Basic bookkeeping
- Payment processing
- Client relationship management
- CRM system updates
- Sales administration
- Proposal preparation
- Pipeline tracking
- Social media management
- Digital marketing support
- Content scheduling
- LinkedIn, Instagram, Facebook management
- Website updates
- Communication skills
- Professional correspondence
- Report preparation
- Supplier and vendor liaison
- Multitasking
- Problem-solving
- Attention to detail
- Time management
- Team collaboration
- Adaptability
- Initiative
- Customer service orientation
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with cloud-based tools (Google Workspace, Dropbox, etc.)
- Experience in a recruitment agency or professional services environment (preferred)
- Based in Dubai or able to commute to JLT

**Personal Attributes:**

- Proactive and self-motivated
- Strong organisational and multitasking abilities
- Excellent interpersonal and communication skills
- Discreet and trustworthy with confidential information
- Flexible and able to adapt to changing priorities
- Positive, collaborative team player
- Results-driven and committed to high standards

About the Company

eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner.

Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses.

Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.