Office Administrator

Job description / Role

Key Responsibilities

Compliance & Document Coordination
• Maintain and update company and client documentation.
• Monitor renewal deadlines for internal and client-related procedures.
• Organize and store KYC documentation and physical files.
• Assist with due diligence checks and other compliance-related tasks.

Client, Office & Accounting Support
• Maintain client folders, filing systems, and project documentation.
• Assist with follow-ups with government entities.
• Coordinate basic accounting-related administration.
• Help maintain activity trackers and assist with issuing invoices for recurring clients.
• Support general corporate services for clients as required.
• Welcome visitors and serve as the first point of contact.
• Handle incoming calls and direct inquiries appropriately.

Operational & Digital Support
• Support selected digital or marketing-related tasks.
• Contribute to overall office organization and workflow management.
• Assist with project management tools and internal coordination platforms.
• Monitor office supplies and coordinate purchases.

Administrative Assistance to Management
• Provide secretarial and administrative support to management.
• Assist with scheduling, travel arrangements, and daily coordination tasks.

• Strong organizational skills with the ability to prioritize and work independently.
• High attention to detail and accuracy.
• Professional, confident, and collaborative attitude.
• Comfortable working in a dynamic, fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Previous experience in administrative or secretarial roles is an advantage.
• Proficient in MS Excel.
• Fluency in English.

About the Company

A leading company in UAE.