Office Administrator/Executive Assistant

Job description / Role

Are you a seasoned Office Administrator/Executive Assistant with a passion for supporting senior management and ensuring smooth office operations?

On behalf of a niche investment firm based in Dubai, Irwin & Dow are seeking a highly capable and experienced individual to join their team, assisting senior leadership in managing both the day-to-day administrative tasks and more strategic initiatives.

This is an all-encompassing role where no two days are the same. You will be responsible for managing trade licence renewals, basic finance reporting including preparing simple financial statements, and building banking relationships. You will oversee office maintenance, equipment and supply stock and also assist in recruitment and liaise with global service providers and consultants.

This is a dynamic position in a fast-paced environment, offering the opportunity to take on significant responsibility and contribute to the efficient running of the company. Ideal candidates will have 5+ years of administrative experience, with at least 2 years in Dubai and with a strong proficiency in using business software, systems, and applications. Candidates with excellent communication skills both in English and Hindi are preferred, along with a valid UAE driving license and personal vehicle.

Prospective candidates should be based in or willing to relocate to the city limits of Dubai.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.