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Job description / Role
• Opens the office premise/lights/ventilations/TV before the arrival of staff.
• Attends the owner when he is present in the office, in terms of offering beverages and preparing the office for meetings.
• Supervise the cleaners (contracting company), ensure that the owner's office is cleaned properly, items in the office are arranged and free of dust, and check whether the plants are watered.
• Ensures pantry is clean, checks that the fridge/cupboard are arranged and trash is thrown away regularly.
• Replenishes the items in pantry- cutleries, water, coffee, tissues, etc.…
• Handles the key of stationery closets and ensure that is always locked; provide the supply as requested.
• Take inventory of office stationeries every first week of the month and reports to receptionists to order items.
• Checks the medicine cupboard- expiration and running out of supply.
• Change the printer cartridges.
• Mans the reception when the receptionist is not at the desk.
• Fetches files/records from their file- racks when desired by the staff.
• Puts away unwanted files/records back in their file-racks.
• Pick up and carry messages, documents, packages, and other items between offices or departments within an establishment or to other business concerns.
• Phones and calls for the maintenance staff to rectify the failure of electricity or any office machines.
• Overall office maintenance, cleaning the equipment’s, arranging the office things in order, outdoor deliveries, must be reliable and punctual.
• Filing of all documents (Company wise, document type wise, date wise) related to finance like Payment Vouchers, Journals, Receipts, bank reconciliation, sales invoice, daily sales summary (outlets), bank statements etc..
• Photocopying of supplier / party checks and other documents as and when required.
• Retrieval of documents as and when requested by the finance team.
• Helping in dispatching the box files to info fort.
• Runs minor everyday jobs for the staff.
Requirements
• Have a genuine desire to serve the staff and fulfill their needs and comfort.
• Have thorough knowledge of office procedures and systems.
• Have a good rapport with all the staff members.
• Very good communication skills
• Able to handle several tasks in the same time
About the Company
The foundation for AMZ Group was laid in 1999 with the opening of our first retail store. The motivation behind this was a strong personal passion for quality products and superior experiences. With this mindset of offering customers excellence as our guiding principle the group has continuously grown and diversified; in 2002 successfully branching into hospitality. Today AMZ Group consists of a diversified portfolio of businesses and is looking to grow even further through our 400 employees, whom all share a common passion for offering excellent services in a sustainable way.