Office Assistant

Job description / Role

Office Assistant - COBAM AME

The Role Responsibilities

* Essentially responsible for managing the operation of the COBAM Head. This includes daily management of the schedule, ensuring that he knows his schedule 24 hours in advance and keeping meetings and appointments on time, or changing schedules when necessary. Also provides a bridge for smooth communication and coordination between the Business Head's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management team.
* Responsible for the organization, coordination, follow-up, of paper files/records/documents and retrieval of documentation of the COBAM Head's agenda.
* Ability to anticipate the COBAM Head's needs, act accordingly and proactively bring together appropriate people and resources to support in addressing issues.
* Manage travel arrangements and proactively coordinate the pre-planning of trips, including arranging appropriate travel and accommodations, agendas, necessary contacts, marketing materials and other necessary preparations.
* Prepare and coordinate for incoming visits by seniors executives and non-executive directors.
* Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects. Also, provide regular updates on the progress of assigned projects.
* Process and maintain expenses for the Head of COBAM.
* Document notes in executive meetings and follow up on assignments made.
* Handles confidential information in a professional and discreet manner.
* Plan, coordinate, and implement special events.

Requirements

* Looking for someone experienced in the same field

Our Ideal Candidate

* Bachelor degree as a minimum, with an impeccable work history, with high level administrative or executive assistant experience; ideally within multinational organizations.
* Strong reading and comprehension skills
* Good communication skills and an ability to interact effectively at all levels of the organisation.
* Strong customer service mentality with an appreciation of how this applies to both internal and external clients
* Must be proactive, must be able to work independently and resolve problems or conflicts
* Confident, professional, polite, and respectful of others. Also possesses emotional maturity
* Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
* Ability to anticipate the priorities of a senior executive and demonstrate confidentiality, discretion, and excellent judgment
* Must have exceptional organizational and time management skills; proven ability to anticipate business needs and priorities
* Strong interpersonal skills and a proven ability to interface with senior stakeholders
* Thrives in a fast-paced, deadline-driven corporate culture

Apply now to join the Bank for those with big career ambitions.

About the Company

Standard Chartered Bank started in 1958 in UAE with its first branch in Sharjah. The Group’s business gradually increased in Dubai with the opening of several branches and today, Dubai is the administrative hub of the Middle East and South Asia Region. In its 43rd year, the Bank enjoys the position of having the most extensive branch network among foreign international banks in UAE with 10 branches emirate-wide.

Standard Chartered is an international bank, focused on the established and emerging markets of Asia, Africa, the Middle East and Latin America with an extensive global network of more than 600 offices in over 50 countries. The three principal business groups are Global Markets, Personal Banking and Corporate and Institutional Banking.

In UAE, we are one of the leading banks, offering an extensive range of products and services for personal customers, local companies, multinational corporate and financial institutions.