Office Assistant

Job description / Role

Overview

We are seeking an organised and proactive office assistant to support a project taskforce team and client representatives. In this role, you will provide comprehensive administrative and clerical support to ensure smooth coordination, documentation, and execution of project-related activities. You will play a key part in keeping the team organised, meetings prepared, and communication streamlined across departments and with external partners.

Responsibilities

• Prepare and maintain meeting rooms before and after use, ensuring cleanliness and readiness.
• Provide hospitality and serve beverages during meetings.
• Carry out general office tasks including filing, scanning, photocopying, and maintaining records.
• Follow up on task assignments and deliverables with internal team members and external partners.
• Prepare purchase requests, monitor order status, and liaise with vendors and suppliers.
• Monitor and manage office supplies and maintain stock levels.
• Prepare reports and maintain spreadsheets in Excel.

Key interactions

• Internal: Project secretariat, general services, IT, and related departments.
• External: Clients, vendors, and suppliers.

Requirements

• Previous experience in office administration or clerical support.
• Strong organisational and multitasking skills.
• Proficient in MS Office, particularly Excel.
• Professional communication skills for interaction with clients and internal teams.
• Ability to work independently and ensure high standards of service and organisation.

Additional information

This position offers the opportunity to work within a dynamic project taskforce environment, supporting both technical and client-facing teams.

Details

Location: Abu Dhabi, UAE
Contract type: Secondment, 2-year fixed term
Working schedule: 5 days on / 2 days off