Office Assistant/Secretary

Job description / Role

1. Administrative Tasks

• Handle filing, scanning, photocopying, and document organization
• Prepare letters, memos, and basic reports
• Maintain both digital and hard copy records

2. Communication

• Answer phone calls and manage emails
• Communicate with clients, suppliers, and internal staff in Arabic and English
• Translate documents and conversations when needed

3. Scheduling & Meetings

• Manage calendars and set appointments
• Arrange meetings and prepare minutes
• Follow up on assigned tasks and deadlines

4. Document Handling

• Assist in preparing work orders, LPOs, and delivery notes
• Ensure documents are accurate and filed properly

5. Office Support

• Monitor office supplies and request replenishments
• Coordinate with maintenance and service providers
• Support HR or procurement departments as needed

• Fluent in Arabic and English (spoken and written)
• Good computer skills (MS Word, Excel, Email)
• Organized, reliable, and able to handle confidential information
• Prior experience in a similar role is an advantage
• Background in construction or contracting is a plus

About the Company

Incorporated in 2005, Southend Prefab is a leading manufacturer of Prefabricated Pods, Portacabins, Tents, Precast, GRC, and Pre-Engineered Buildings with immense Experience and Skilled Team with a Strong Presence all over the Middle East, Asia, and Africa Regions. We have a Strong passion to deliver Innovative, Energy efficient, Rapid fast, Prefab construction technology solutions with international quality at affordable costs.