Office Manager

Job description / Role

- Maintaining MD’s calendar - plan and schedule meetings, teleconferences and travel;
- Record keeping, managing documents flow: drafting emails, memos, board resolutions;
- Liaising with government bodies – DMCC, RAK FTZ, RAKIA, Ajman Free Zone, Dubai Land Department, etc. – trade license extension, amending company’s Partners’ List, filing and following up on trademarks/patents application;
- Utilities bills payment, handling petty cash; opening and managing landline and webhosting accounts with Du, Etisalat;
- Keeping a stock record & ordering replenishments to maintain stock levels of stationery and household goods. Ensuring operation of equipment by completing preventive maintenance requirements.
- Preparing reports by collecting and digesting information.
- Facilitating recruitment, selection and placement processes: conducting interviews;
- Preparing labour contracts, arranging visas, company accommodation, bank accounts, medical insurance, sim-cards, configuring email IDs; keeping staff personal files, maintaining attendance sheets and working schedules.

Requirements

- Strong organization skills and ability to prioritize
- Ability to multi-task
- Excellent communication skills
- Sound knowledge and understanding of UAE labor law
- Strong desire to learn new concepts
- Solid time management skills
- Goal-oriented with strong work ethics
- Can easily adapt different kinds of working conditions
- Self-motivated & fast learner
- Excellent in Microsoft Office and Excel Program

About the Company

Since 2010, our team has successfully placed some of the world’s finest graduate to mid and C-level talent in organisations across EMEA and APAC, and it all comes down to our niche approach and understanding of the market place, skill sets and trends.

From our offices in Dubai, Riyadh, London and Singapore, we run a sector specific operation. Meaning we specialise in your industry and are able to completely understand your vision, provide market insights and intelligence, and deliver the best talent to fit seamlessly into your operations.