Office Manager

Job description / Role

Responsibilities and Duties:
- The GM Office Manager will act as the GM first point of contact with people from both inside and outside the organization.
- Acts as liaison in coordinating matters between the General Manager’s Office and other department heads and managers.
- Provide personal and professional support to directors and GM.
- Organize and coordinate all GM travel and accommodation arrangements
- Booking transport and accommodation for staff and managers.
- Organize meetings, functions and conferences
- Set and manage networking plan for the GM

Requirements

- Screening telephone calls, enquiries and requests to GM, and handling them appropriately;
- Organizing and maintaining diaries and making appointments;
- Dealing with GM incoming email, faxes and post, often corresponding on behalf of their manager.
- Be present and report all GM meetings
- Organizing and attending meetings and ensuring GM is well-prepared for meetings.
- Schedules, prepares agenda and meeting materials and types minutes for various meetings
- Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the General Manager.
- Preparing letters, presentations and reports
- Greet GM visitors and provide information as asked
- Create and maintain relationship with external agencies and suppliers/vendors, and keep all data up to date, vendors like hotels, travel agents…etc.
- Create periodic reports for GM
- Performs other duties as assigned.

About the Company

BAC Middle East - the longest established professional recruitment consultancy in the UAE. Established in 1979, we have been at the forefront of the region's recruitment industry for 40 years and were the first firm of our type in the world to achieve ISO9001 certification: a reflection of our constant emphasis on quality and customer satisfaction.

With our well-developed infrastructure and staff strength, we are able to assist you with recruitment needs ranging from junior professionals through to middle and senior management, whatever your industry sector.

BAC's proven regional experience and resources can help ensure that you recruit the best available candidates and enjoy the many advantages of a managed recruitment process.