Office Manager

Job description / Role

Responsibilities:
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Responsible for creating PowerPoint slides and making presentations
• Manage executives’ schedules, calendars and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Ensure that results are measured against standards, while making necessary changes along the way
• Allocate tasks and assignments to subordinates and monitor their performance
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management to act on
• Responsible for recruiting staff for the office and providing orientation and training to new employees
• Ensure top performance of office staff by providing them adequate coaching and guidance

Salary:
AED 10,000 to 15,000 per month inclusive of fixed allowances.

Requirements

• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and priorities work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages

About the Company

More than 5 years have passed since the establishment of "Domus Industrial Equipments & Heavy Machinery & Spare Parts Trading" in 2012. An ISO certified company we've grown to become one of the leading products & services providers to the Oil and Gas, Petrochemicals, Power generation and Construction industry in UAE.

We offer independent and outstanding services to our clients (public, private and municipal companies and organizations) to assist in achieving their goals and to be recognized as one of the leading companies not just in the UAE but globally.

Our goal is to exceed the expectations of every client by offering outstanding customer service, increased flexibility, and greater value, thus optimizing system functionality and improving operation efficiency.