Office Manager Personal Assistant - Male

Job description / Role

Key Responsibilities:

Calendar and Schedule Management:
- Manage the Chairman’s calendar, scheduling appointments, meetings, and travel.
- Prioritize and resolve conflicts, ensuring all meetings are attended and deadlines are met.
- Coordinate with internal and external stakeholders to organize events and meetings.

Communication Management:
- Act as the primary point of contact for the Chairman, handling phone calls, emails, and correspondence.
- Prepare and proofread communications, ensuring they align with the Chairman’s tone and objectives.
- Attend meetings to take notes and prepare summaries or reports for the Chairman.

Travel Arrangements:
- Organize travel arrangements, including flight bookings, hotel accommodations, and transport logistics.
- Prepare detailed itineraries for both domestic and international trips.
- Ensure all travel-related expenses are documented and reported as needed.

Project Support:
- Assist with ongoing projects by conducting research, preparing presentations, and providing administrative support.
- Follow up on deadlines, actions, and tasks assigned to the Chairman, ensuring timely completion.

Confidentiality & Discretion:
- Handle confidential information with discretion and professionalism.
- Maintain strict confidentiality regarding both business and personal matters of the Chairman.

Office Management:
- Oversee day-to-day office operations for the Chairman, ensuring smooth workflow.
- Manage supplies, organize files, and assist in office setup when required.
- Liaise with other departments and external partners on behalf of the Chairman.

Personal Support:
- Assist with personal tasks, errands, and appointments as required, providing flexibility and support in daily activities.
- Coordinate with personal staff, vendors, and service providers to ensure smooth personal operations.

Event Planning & Coordination:
- Organize events, conferences, and dinners, ensuring all logistical details are handled.
- Coordinate with external vendors, caterers, and venues for personal and professional events.

Education:
- Bachelor's degree in Business Administration, Communications, or related field preferred.

Experience:
- At least 5-10 years of experience in an executive assistant or similar administrative role, with experience supporting high-level executives.

Skills:
- Exceptional organizational, multitasking, and time-management abilities.
- Strong verbal and written communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with travel planning, event management, and vendor coordination.
- Ability to handle confidential information with utmost discretion.
- Flexible, proactive, and adaptable to changing demands and priorities.
- Strong attention to detail and problem-solving skills.

About the Company

Etimad Holding is a technology solutions and services company with dedicated focus on security system solutions, system integration, project fulfillment and execution. We are a dynamic company comprising of highly skilled individuals capable of providing solutions in our field as per the user's requirements/demands.