Job closed
Job description / Role
What do I do?
* Manage and support the Administration (including day to day issues, admin & driver resource allocation, calendar/meeting management, internal procurement, , desk & parking space allocation etc for the project)
* Track daily team attendance and manage leave planners, in accordance with the client requirements
* Liaise between our clients to arrange meetings between top executives and manage the agenda, logistics and follow up of these
* Direct the upkeep/update of organisational charts
* Maintain favourable office environment & working conditions
* Coordinate vehicle usage and sign-in/out forms
* Order and manage gate access forms
* Manage meeting room booking and usage
* Prepare and update the induction pack
* Ensure all new-joiners are well-briefed and orientation is conducted on first day
* Coordinate office lunch orders and vending machine utilization
* Organize team lunch, events and team building sessions
* Maintain strict confidentiality of information and respect sensitivity of information shared
Requirements
My Expertise?
* Fluency in Arabic/ English language
* Proven experience in similar role
* 8+ years of office administration experience
* Being confident in expediting the client issues
* Proficiency in Microsoft Office Suite
* Ability to handle complex situations with professionalism and confidentiality.
* Being organized, thorough, and having a keen eye for detail.
About the Company
WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic consulting services. With 36,000 talented people in more than 500 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.