Office Manager/Team Assistant - Financial Services

Job description / Role

We are seeking an experienced Office Manager / Team Assistant for our established client based in the DIFC. Part of a large international group, they are a team of six working in a boutique office environment. Highly multi-cultural as each person is from a different country, they work very closely together and have a strong rapport; a superb, supportive environment where candidates are encouraged to work autonomously.

The position has diverse responsibilities and it will manage the general administration function of the office for the MENA region, supporting the team. Primary responsibilities are maintaining the condition of the office, ensuring the office environment is presented to a very high standard and that the Office and HR administrative systems are fluid and efficient.

The role will actively manage the office move which is due to occur early in the New Year and be the primary point of contact for the DIFC and building management for all lease and licence requirements, fire safety training, health & safety and car parking. Additionally, you will manage the relationships with the DIFC and POC for DIFC portal for renewal of all company documents and HR requirements.

Requirements

The role also encompasses vendor management; renewal of existing contracts and on boarding new vendors, managing the general ledger for all office expenditure, complex expense reporting and travel and diary management for the team, who travel extensively. This is a small office environment and as such, the role is based at the Reception, hence we are seeking strong candidates with excellent client facing ability and who see the value in their role as ambassador for the company.

We are looking for a true professional; who has worked in a broad-based role within the financial services sector in a client facing role, ideally with DIFC experience. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office and its business. Candidates who are available immediately and sponsored by husband / father will be given preference.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.