Operations Assistant

Job description / Role

Objectives:
- To serve Operation Assistant (coordinator)

Main responsibilities:
- To Provide General support for the Operations Department
- Execute tasks under properties such as:
- Execute rental renewals and follow ups
- Updating of property database
- Be the point of contact for agents, tenants, services providers
- Keep the filing system updated both hard and soft systems
- Keep track of all renewals related to properties such as service charges, maintenance contracts, insurance policies etc.
- Execute Tasks under Admin & HR
- Submission of relevant documents for trade license renewal/ application/ cancellation
- Updating of Admin/ HR database
- Keep the filing system updated both hard and soft systems
- Support for Project Executions
- Provide support for new and ongoing projects/ activities for the Operations.
- Support other ad-hoc and miscellaneous tasks for other departments
- Reporting to: Operations Manager
- Other interactions: Finance, Executive office, Investments, External contacts, clients, tenants, service providers, contractors, government institutions etc.
- Number required: 1
- Duration: Permanent
- Desired start date: 18 June 2019
- Probation: 3-6 months
- Working Hours: Sun - Thurs 8:30 am to 6:00 pm
- Travel requirements: Occasional Travel within UAE
- Other Benefits: Health Insurance, Return Ticket

Requirements

- Excellent organizational skills and great attention to details.
- Proficient in all Microsoft office applications and other computer applications
- Excellent command of the English language both spoken and written
- The ideal candidate must have a well-rounded administrative background
- Candidates will need to be flexible and outgoing to assist in all areas with a strong ability to multitask.
- Candidate have the flexibility to respond to off-hours business needs.
- Previous work experience in the following areas will be a plus:

• Admin
• HR
• Property management
• Procurement/ Purchasing
• Accounting (Payable & Receivable)

About the Company

Hayaat Group is a principal investment firm that represents the third generation of the Elahi family business legacy. We partner with founders, management, and other stakeholders in accelerating, or maintaining value creation momentum through our capital, capabilities and experience.

Our successful track record of projects and investments is grounded in our patient approach, passionate commitment, diverse experience and award-winning development history. Over time, the group has grown into a multi-regional investment company with a portfolio spanning real estate, capital markets and next generation disruptors.