Operations Assistant

Job description / Role

Job Title: Operations Assistant
Location: UAE (based on currency) Industry: Oil & Gas / Maritime Shipping

Job Summary
We are seeking a proactive and detail-oriented Operations Assistant to support day-to-day operational activities within the oil & gas and maritime shipping sectors. The ideal candidate will possess strong coordination skills and the ability to maintain excellent communication across various departments and stakeholders.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative and operational support to the operations and commercial teams.
• Stakeholder Coordination: Act as a point of contact for internal departments, vessel operators, agents, suppliers, and clients.
• Documentation: Assist in the preparation of operational reports, voyage documents, statements, and general correspondence.
• Record Management: Maintain accurate records, schedules, and operational databases.
• Tracking: Monitor operational milestones and follow up on all pending actions to ensure timely completion.

Candidate Requirements

• Experience: 3 – 5 years of relevant experience in Maritime Shipping.
• Education: Minimum of a Bachelor’s degree.
• Age: 25 – 35 years.
• Gender: Female (preferred).
• Nationality: Philippines, Syrian, Lebanese, Iraqi, or other Arab nationalities.

Skills & Competencies

• Communication: Strong verbal and written communication skills.
• Technical: Proficient in computer applications, specifically MS Word, Excel, and Outlook.
• Organization: Exceptionally well-organized with a strong attention to detail.

About the Company

At Black Swan Business Setup Services, we specialize in setting up companies in UAE, Oman, Bahrain, Qatar, KSA, Uganda, Singapore, Hong Kong, Mauritius, and more.

Our comprehensive range of services is designed to support businesses at every stage of their journey, whether you're starting fresh, expanding, or relocating.