Operations Coordinator

Job description / Role

About Us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world's best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the beauty, home, fashion and hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

Job Purpose

To coordinate with existing retail stores to ensure efficient asset management, operational, and administration guidelines are adhered to.

Essential Roles and Responsibilities

• Liaise in store for in-store facilities management and corporate team.
• Monitor facilities management logs and timely response; follow up for resolution.
• Review utilities invoices and submit for payment; maintain records on costs and consumption.
• Schedule review meetings with store teams to collate feedback on repair and maintenance.
• Ensure police permits are in place for the store.
• Oversee required store LPOs and payments for store requirements.
• Handle in-store requirements for new fixture quotations; supply cost-effective solutions.
• Review storage space in warehouse and storage of fixtures; review write-off requests.
• Meet deadlines set and maintain task list.
• Liaise for marketing events; receive plan and set up requirements for events arrangements.
• Ensure event or promotional set up is completed in required time.
• Monitor store marketing activity; circulate ROI (return on investment) reports.
• Conduct store audits and feedback results to store team.
• Circulate operational POS and audit reports for store.
• Assist with store cycle counts on stock count software.
• Manage store credit card terminal requirements; liaise with bank.
• Handle store requests for IT log including report access, POS hardware requirements.
• Meet deadlines set and maintain task list.

Job Requirements

Education and Certification

• Graduate in any discipline.

Years of Experience

• 3 - 4 years experience in a relevant field.

Knowledge and Skills

• Exposure to retail operational practices and functionality of retail outlet.
• Excellent communication, organizational and interpersonal skills.
• Computer literate with knowledge of basic accounting procedures.
• Methodical and organized approach with deadline achievement essential.

About the Company

Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.

Al Tayer Group operates leading, quality-focused businesses in automobile sales and service, luxury and lifestyle retail, perfumes and cosmetics distribution, engineering as well as interiors contracting. The Groups portfolio includes several of the worlds leading brands such as Armani, Bvlgari, Banana Republic, Ford, Ferrari, Gucci, Gap, Harvey Nichols and Maserati. The Group operates over 180 stores across multiple markets in the Middle East. In addition, Al Tayer Group has investments in commercial real estate, contracting, supply chain management, precision tools manufacturing and travel agency services.