Operations Coordinator/Business Analyst

Job description / Role

As an Operations Coordinator/Business Analyst you will perform a variety management tasks. Below are some of the Responsibilities but not limited to:

• Assist VantagePoint or any ERP/CRM Administrators
• Ensure all systems are up to date
• Ensure the team is sending the weekly reports complete and on time.
• Ensure the team is monitoring all projects consumed hours and notifying sales, PM and cc leadership when 50% of planned hours is consumed.
• Manage UAE resources schedule/working hours
• Collaborate with KNZ PMs to understand coverage needs
• Aim for 40 – 44 billable hours a week for each engineer
• Manage KNZ goal of quoting clients withing 48hrs from the time they request a quote.
• Assist AR/AP team and make sure all systems are reconciled within the 1st 10days of each month
• Invoicing & Submit/reconcile expense reports
• Manage all aspects of human resources such as payroll, insurance, visa, PRO, personnel issues and maintain related confidential files
• Assist with annual review for all UAE resources in Feb/March.
• Manage OEM relationships including partner level, available training and marketing funds
• Provide Monthly and Quarterly Reports to KNZ leadership
• UAE Revenue, UAE Operations cost and UAE resource Utilization
• List OEM with partnership level including available training & marketing funds and what’s the plan to move up the partnership level and utilize available funds.
• CRM Pipeline and projected revenue. All projects in VP/ERP must have POP
• Escalation Point of Contact for any UAE related issues
• Plans goals/objectives for office operations and identifies the resources (staff, equipment, funds) required to attain the end results.
• Monitors UAE office procedures and resolves problems through collaboration with pertinent
• contacts, and implements changes as needed.
• Assist with US operations
• Assist with KNZ ISO 9001 certification
• Assist with preparing KNZ to pursue ISO 27001 certification and CMMC certification
• Business Development and market research
• Write and distribute email, correspondence memos, letters, faxes and forms
• Resolves operational problems related to customer service, accounting procedures and others.
• Coordinates and oversees the completion of special projects as needed.
• Types correspondence and various documentation in proper format and proofreads/distributes as assigned.
• Performs other related duties as assigned

Requirements

• Required experience in Office Administration and/or operations coordination
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Marketing/Branding and social medial experience
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Self-driving and willing to wear multiple hats

About the Company

KNZ is a global IT consulting company. KNZ strength is built on the knowledge, extensive hands on experience, capabilities and competency level of its team. In addition, to its project delivery approach and project management discipline, our consultants are leading business and technical advisors, each possessing particular knowledge and experience, which adds value to the work provided to our clients.

Our client-focused strategy works through both the planning and execution phases with our clients’ core business objectives. KNZ specializes in solving complex IT challenges using our industry research, service-offering expertise and technology potential, we identify trends and develop solutions to help our clients.

We work closely with our clients to identify, then quantify the organizational high-level goals, and create a road map on how to get there. We cover all functional levels from long-term strategic planning to day-to-day operations.