Job closed
Ref: RP865-02
Job description / Role
• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda of CEO and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Make travel arrangements
• Undertake occasional receptionist duties
Requirements
• Mandarin mother tongue (A MUST)
• Proven work experience as a secretary or administrative assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills, with fluency in English
• Integrity and professionalism
• Computer Literate (MAC/Office)
• High school diploma or University
Personal:
• Initiative
• Enthusiasm
• Talented to work in teams and by objectives
• International vocation
• Outstanding Organizational Skills
• Flexible work ethic
• Excellent attention to detail and ability to work under pressure on multiple projects to meet deadlines
• Polished candidate with the ability to maintain confidentiality and handle very sensitive information
• Adaptable and problem solving mentality, with confidence to ask questions and/or seek solutions when required
• Good interpersonal skills, with the ability to form lasting relationships
• Ability to remain firm yet polite and professional when dealing with difficult client related issues
• Well presentable
• Ability to travel from time to time worldwide
About the Company
We are a client-driven results oriented firm.
Marco Beffa & Gigi Gelmetti are Retail and Real Estate experts, active since 1990, with a specific focus on Luxury. We have leased more than 180.000 square meters of Luxury Factory Outlet Villages in Europe, North America and Far East, we have over 950 loyal brands in our portfolio, we possess a complete understanding of fashion distribution, from digital to wholesale, retail and outlet channels.
From the original head offices in Lugano, Switzerland, we decided to expand and to reinforce our international presence through a joint venture with a Global Advisory firm, the PFC Group, opening one office in London, in order to strengthen our European platform and two new offices in Dubai and Singapore, establishing thus two new important hubs to nearby relevant and fast-growing markets.