PA Office Manager

Job description / Role

Our client is a pioneering hair transplant organisation with its clinic based in Istanbul and Medical Consultancy Offices located in London, Istanbul and Tirana. As part of their expansion plan, they have opened offices in Dubai and are looking to hire an exceptional, experienced PA Office Manager.

- Are you a diligent professional, with high-intellect, astute attention to detail and the ability to multi-task at an expert level?
- Do you have exceptional verbal and written English skills, emotional intelligence and the skill set to prioritise high workloads?
- Do you have experience in working to deadlines, juggling multiple projects and dealing with C-suit level managers?
- Do you have excellent organizational skills and understand the importance of confidentiality and discretion?

RESPONSIBILITIES:
- Manage daily office operations, including scheduling appointments, maintaining client records, and overseeing correspondence.
- Assist the executive team with administrative tasks, including preparing reports, drafting communications, and organizing meetings and travel.
- Coordinate with head office accounting teams to ensure accurate and timely financial management information is submitted to the local outsourced accounting function.
- Implement office policies and procedures to improve workflow and enhance overall efficiency.
- Handle inquiries from clients, providing professional support and guidance regarding services offered.
- Maintain office supplies and equipment, making necessary orders to keep the office running smoothly.
- Support marketing initiatives where necessary and assist with the organisation of events.
- Coordinate with Government Departments where necessary especially with regards to employee residency visas and other labour law matters

CANDIDATE PROFILE
This client operates in an image conscious sector so exceptional personal grooming is essential for this role and they have a formal business attire dress code for all employees.

In addition you must have:
- Proven experience as a Personal Assistant or Office Manager, preferably in the healthcare or medical consultancy sector, although this sector experience is not essential
- Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Punctual and reliable with a willingness to go the extra mile to achieve results
- Excellent communication and interpersonal skills with flawless English being an absolute necessity.
- A customer-focused can-do approach.
- Proficiency in Microsoft Office Suite and experience with office management software.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- A proactive mindset and capability to work independently as well as within a team.
- Knowledge of UAE Visa regulations and local labour laws are required

Salary:
AED 8,000 per month inclusive of fixed allowances.
Additional benefits: Health care, air ticket, visa

About the Company

KERSHAW LEONARD "WE CHANGE PEOPLES LIVES"

Who we are:

Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today.

Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates.

Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill.

What we do:

Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the client’s team, to assist wherever is needed to improve performance and leadership skills

Why Us:

The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region.