PA to Managing Director

Job description / Role

A leading construction development management company with an impressive international portfolio of successfully completed projects is seeking an experienced PA to support the Managing Director. The company has a visionary approach which sets it apart from the competition and defines how they do business. Driven by passion and the desire to achieve excellence in everything they do, they manage the entire development process from initial concept, through the feasibility phase, detailed design, construction and ultimately operational handover, turning vision into reality for their clients.

Irwin & Dow have a long established relationship with this client and we are therefore seeking candidates of a high caliber accustomed to multitasking in a fast paced, project driven environment.

The Personal Assistant will join a vibrant office and directly support the male Managing Director, which naturally involves complex and intensive diary management, travel and visa arrangements, organising senior level meetings and appropriate documents, taking minutes and liaising with several different departments both internally and at on site offices across the globe. Extensive document and data management is also required and there will also be a strong focus on preparing, amending and formatting project reports, consultancy agreements, bid and tender proposals, PowerPoint presentations and excel spreadsheets with an extremely high attention to detail to ensure everything is completed “right first time and with excellence.” Serving as the first point of contact for the Managing Director you will also have direct contact with both clients and suppliers to ensure projects are timely and the sharing of information is appropriate, whilst maintaining high levels of discretion, diplomacy and confidentiality.

Requirements

The successful candidate will be an experienced PA to Senior Management with at least 2-3 years of experience within the UAE. A high level of proficiency with MS Office including excel and Visio is essential with a strong preference for those who have also been exposed to the use of the Aconex document management system and from a construction or architectural environment. You should be extremely professional, able to handle several competing deadlines and possess a proactive approach to your work schedule. Calm under pressure you will also be an excellent communicator at all levels and possess a high standard of the English language to native standard.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.