Personal Assistant

Job description / Role

A Private Office in Abu Dhabi seek candidates for the role of Personal Assistant/Admin Assistant position. The candidates should be fluent in Arabic and English both in verbal and written communication.

This PA/Admin Asst. will be reporting directly into the Chief Executive and working closely with the Executive Management team. She will act as the Executive’s first point of contact with people from both inside and outside the organization. PA may also deal with the Executive’s personal affairs.

Tasks will include but not limited to:

• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas and accommodation, screening phone calls, inquiries and requests, and handling them when appropriate;
• Coordinating and liaising with HR department concerning personnel issues (including staff visa applications, payrolls and monitor holidays)
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Preparing responses to correspondence containing routine inquiries
• Taking dictation and minutes;
• Performing general office duties such as ordering supplies, maintaining records management systems;
• Performing basic bookkeeping work, preparing reports re cash books (petty cash) and other documents, using word processing, spreadsheet, and/or presentation software;
• Liaising with clients, suppliers and other staff;
• Carrying out specific projects
• Meeting with individuals and others on behalf of executives, committees and boards of directors
• Providing assistance to Executive’s personal undertakings.

Salary:
AED 12,000 to 14,000 per month inclusive of fixed allowances.

Requirements

Requirements:

• College graduate with minimum of 2 years UAE years experience
• Excellent English/Arabic communication skills (verbal and written)
• With knowledge in IT/Software skills, , this individual will have an energetic and positive work mentality to compliment the current environment.
• Discreet and knows how to keep/protect confidential information

About the Company

A leading private firm in the UAE.