Personal Assistant

Job description / Role

• Management of the MD’s diary and appointments
• Assist MD manage output, workflow, and office deadlines
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible
• Collect and open all mail addressed to the MD
• Take minutes for all meetings
• Draft, type and dispatch all the MD’s correspondence
• Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes
• Organize all business and personal travelling of the MD and his family – monitor days of travel and stay per country
• Maintain a comprehensive filing system
• Tabulate and retrieve MD’s official expenditures and claims
• Arrange local transportation when necessary
• Conduct research, media relations and promotional work as requested
• Manage all private household maintenance contracts and payments (bills etc.)
• Accounts management (Quicken)
• Organize Conferences and Events
• Provide some support with office administration and team support
• Undertake any other duties as requested by the MD

Requirements

• A minimum of five plus years PA experience supporting senior level executive
• Shorthand and excellent typing skills - Excellent computer literacy, speed, and accuracy essential (MS Office, Excel, PowerPoint)
• Experience of working within an international environment, ideally international organization and/or multinational private sector
• Experience of dealing with different time zones
• Reliable and always maintain confidentiality
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Willingness to work in a multicultural environment
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Well-presented

About the Company

GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. We’re not limited by industry or geography, and we treat every brief and every client like the individual case it is — never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.