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Personal Assistant

L'Oreal Middle East

UAE

Ref: RP957-426

Job description / Role

Employment: Full Time

DUTIES AND RESPONSIBILITIES
• Manage and coordinate business meetings and events including: management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc.
• Detail meetings and calendaring in Outlook including: maintaining GM’s calendar, multiple times-zones, phone and video-conferencing
• Coordinate detailed domestic and international travel itineraries including: flights, car services, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, and refunds.
• Coordinate visitor travel arrangements
• Manage expense reports including data entry, organization of receipts and budget codes.
• If required assist in PowerPoint presentations, word processing of memos, letter, agendas, and meetings minutes, etc.
• Create, organize, and execute data spreadsheets.
• Communicate company correspondence as needed.
• Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems.
• Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.)
• Gathers, communicates, and dispatches information throughout the team
• Organizing and managing PPD corporate PO’s (hotels, flights, meetings, events, supplies).
• Prepare and monitor shipments for dispatch through DHL web shipping website.

Requirements

KNOWLEDGE AND EXPERIENCE
• Experience of 5+ years as a GM personal assistant.

SKILLS AND ABILITIES
• Organizes and optimizes the activities of the manager /team.
• Strong communication skills
• Handles administrative activities
• Project management

About the Company

For more than a century, we have devoted our energy and our competencies solely to one business: beauty. We have chosen to offer our expertise in the service of women and men worldwide, meeting the infinite diversity of their beauty desires. We are committed to fulfilling this mission ethically and responsibly.

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Personal Assistant salaries in UAE

Average monthly compensation
AED 11,500

Breakdown available for industries, cities and years of experience