Personal Assistant

Job description / Role

- Provide high-level administrative support to the executive team, managing daily schedules, meetings, and travel arrangements.
- Coordinate and manage executive communications, including answering calls, responding to emails, and handling correspondence.
- Organize and prepare documents, presentations, and reports for meetings, ensuring all materials are accurate and up-to-date.
- Handle government relations and liaise with UAE government authorities for company-related matters such as visas, licensing, permits, and regulatory compliance.
- Assist with PRO (Public Relations Officer) tasks, ensuring that all government documentation is processed in a timely and compliant manner.
- Manage and coordinate business travel arrangements, including flights, accommodation, and transportation, while handling expense reports and reimbursements.
- Support the executive team with personal tasks when required, including organizing personal appointments, schedules, and errands.
- Assist in managing confidential information with discretion, ensuring sensitive details are secure.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and coordination.
- Handle ad hoc tasks and projects assigned by the executive team.

- Language Skills: Fluency in Chinese and English is essential.
- Experience: 4-5 years of experience as a Personal Assistant or Executive Assistant, particularly in the UAE.
- Government Relations: Extensive experience in liaising with UAE government authorities and handling official documentation; Familiar with UAE legal and business frameworks.
- Driver’s License: A valid UAE driver’s license is required, with experience driving in the UAE.
- Organizational Skills: Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively.
- Communication Skills: Excellent verbal and written communication skills in both Chinese and English, with the ability to interact professionally at all levels.
- Problem Solving: Proactive and solution-oriented, able to manage issues independently and efficiently.
- Confidentiality: High level of discretion and the ability to handle sensitive and confidential information.

About the Company

Linkco is a bespoke HR consultancy based in Dubai, UAE providing personalized HR solutions to clients across the GCC and wider Middle East Region.