Personal Assistant

Job description / Role

The goal of the Personal Assistant is to provide comprehensive and personalized support to the Founder & CEO in managing her daily affairs, enabling them to focus on her professional and personal goals in a discreet and efficient manner. This is a role that will require you to provide true right-hand support to the Founder & CEO across her personal interests which will include lifestyle management and business support.

Major Responsibilities

- Managing the Founder and CEO's diary, including travel arrangements.
- Handling personal tasks such as overseeing household staff, organizing social events, and running errands.
- Liaising with business contacts, associates, and family members on behalf of the Founder & CEO.
- Assisting in managing the office and ad hoc projects.
- Management of our office facilities, contractors, and suppliers.
- Managing expenses and assisting with financial tasks as required.
- Assisting with administrative duties including but not limited to:
- Coordinating with deliveries and shipments.
- Coordinating with HR for office engagement activities.
- Coordinating with cleaning services and preparation of reports.
- Up keeping home and office hygiene standards.
- Ordering home furniture and managing shopping lists.
- Maintaining the database of company directories, business cards, addresses, telephone numbers, etc.
- Providing administrative support to their colleagues and senior management including.
- Scanning documents, data entry, and photocopying of documents as required.
- Preparing and managing correspondence, reports, presentations, and documents as required.

- Excellent organization and time management skills.
- Open-minded with a positive character and a “can-do” attitude.
- Strong interpersonal and communication skills to effectively interact with the Founder & CEO and its network of professionals.
- Flexibility and adaptability to handle unexpected changes and requests.
- Trustworthy.
- Ability to work independently and take initiative while also being a team player.
- Professionalism, poise, and a pleasing personality.
- Proficient in Microsoft Office Suite and other relevant software.
- Speed and accuracy.
- Excellent attention to detail and ability to multitask.

Education, Qualification, and Experience

- Bachelor's degree in business administration, hospitality, communications, or secretarial studies.
- Minimum of At least 2 years of supervisory role in an MNC office and an all-rounder.
- Must possess a valid UAE driving license.

About the Company

We are the region’s leading provider of innovative motorist support solutions that contribute to positive vehicle ownership experiences.

Our services help to create unforgettable customer experiences which in turn forge strong connections and relationships between ‘Consumer’ and ‘Brand’.