Personal Assistant

Job description / Role

Personal Assistant, Single Family Office

International family office seeking a strong administrative professional to support their office as well as administrative tasks linked to the family’s personal and professional life.

Job Summary:
The Personal Assistant for Single Family Office will support secretarial and administrative proper functioning of the family’s personal and professional life, among other categories, as follows:

Key Responsibilities:

• Arrange travel, including flights, ground transportation, lodging, dining, and other activities.
• Maintain accurate and up-to-date records of all documents, logins, and functions on electronic storage systems such as Dropbox.
• Create and format files, including letters, reports, presentations, spreadsheets, and other necessary documentation.
• Assist in the management of certain tasks linked to the portfolio of properties internationally.
• Handle administrative duties: scheduling appointments, checking emails, answering, and making phone calls.
• Help to coordinate functions, events, and other activities.
• Research and execute special projects.
• Manage purchases and returns.
• Support administrative functions of the office, including certain administrative and operational tasks such as registrations and database upkeep.
• Maintain office supplies inventory, bills, and proper functioning of the office.

Qualifications:

• Proven experience as a personal or administrative assistant, secretary, or similar role.
• Hands-on and adept at handling tasks specific to the U.A.E., including familiarity with local requirements, document processing and registration procedures.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel), with advanced skills in document formatting and editing.
• Proficiency in using electronic storage systems such as Dropbox, Google Docs, Google Sheets, and Google Workspace in general.
• Advanced English (speaking / reading / writing).
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.

About the Company

Neo Vault is your trusted partner for cutting-edge IT solutions, designed specifically for trading companies.

Headquartered in Dubai, UAE, we are a boutique-style enterprise committed to enhancing operational efficiency, transparency, and innovation in the trading industry.