Job closed
Ref: GP625-12
Job description / Role
• The position is at a subsidiary of Dubai Investments.
• Manage the Head of Department calendar and set reminders for meeting schedule.
• Providing administrative support to reporting manager's office in terms of diary management, travel / hotel itineraries, client meetings, screening of important/urgent calls/mails.
• Sign and check all follow up from the team on a daily basis & preparing the minutes of the morning briefing to the team.
• Ensure all internal requisition for the department is raised.
• Assist with the monthly inventory if required.
• Maintaining records, filing systems and computer files.
• Attend meetings in order to record minutes.
• Greet clients on arrival at offices & ensure the clientele card is filled.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software as requested by the Head of Department.
• Assist with on-boarding process for all new employees.
• Assist with all recruitment related administration issues.
• Manage and maintain the department Team roster.
• Liaise with housekeeping to ensure the office is presented in a clean and tidy manner on a daily basis.
• To assist with regards to all documents relating to team members.
• Perform any other duties as requested by the Head of Department.
Requirements
• Bachelor’s degree in Business Administration or any other related field
• UAE valid driving license is a must
• At least 4 years' experience in the UAE market in a relevant field
• Excellent communication skills with command of written and oral English
About the Company
Dubai Investments PJSC is a leading investment company listed on the Dubai Financial Market with over 19,800 shareholders and a paid-up capital of AED 4 billion. Incorporated in 1995, Dubai Investments PJSC is a world-class company that targets investments in viable and profitable entities. The Company has grown exponentially with investments in a number of businesses across sectors - real estate, manufacturing & industrial, healthcare, education and financial investments across the UAE and the Middle East.
Dubai Investments portfolio includes 40 subsidiaries & joint ventures across a wide array of industries. Since its inception, Dubai Investments has challenged the norms and introduced cutting-edge technologies, pioneering business models, unique investment strategies and innovative concepts across its diversified portfolio spanning different sectors and markets.
Setting an example of strong, sustainable growth, Dubai Investments aims to continue its journey towards enhancing the commercial and trade interests of the UAE as it continues to seek investment opportunities in new sectors, locally and internationally, as part of its strategic expansion plans.
Dubai Investments' core operating principles are to achieve attractive returns from investing in healthy businesses with high growth potential; to achieve shareholder satisfaction through a commitment to total quality, to leverage the opportunities offered by new technology; and to be a good corporate citizen, with clearly defined value proposition, including:
- Ethics
- Integrity
- Accountability & Ownership
- Work Excellence
- Human Capital Asset
- Innovation