Personal Assistant / Office Manager

Job description / Role

Personal Assistant / Office Manager - DIFC

We are seeking an experienced Personal Assistant to manage administrative and personal duties within our client’s DIFC Executive Office and the Principal’s residence in Dubai. The core responsibility involves managing the day to day operations for the offices of the Managing Director, Principal, and work closely with other members of the team based both locally and globally. The role will report to the Senior Executive Assistant who resides overseas.

The successful candidates will need to move seamlessly between senior corporate level responsibilities and managing private requests and tasks. In one day, you could be attending a Board Meeting or preparing a budget report, to the next where you could be personal shopping, managing household staff organizing events to researching a private vacation. Adaptability is key to success in this position.

This role is highly fluid; priorities shift continuously; time management and effective organization are key parameters, required to be successful and meet expectations. As a true gatekeeper, you will be aware of everything that is going on at all times, both in a corporate and private capacity. English should be spoken to native standard and strong presentation skills demonstrated in this highly professional environment. Our client would also prefer that candidates are degree educated.

Requirements

You will be an ambassador and represent their Principle in the first instance, always being one step ahead. Natural confidence, efficiency and detail orientation is key, as is the ability to work independently and logically at all times. The position involves significant development of trust and accountability, which is achieved over time, hence our clients are seeking demonstrated longevity in previous positions. As a candidate, you will be highly trustworthy, respecting the strictest levels of confidentiality at all times. The sole of discretion and integrity, you will be a highly valued member of a very close knit team and will be challenged daily.

Our client has a highly stable and structured Private Office model which has grown and developed significantly over time, offering a stable and prestigious working environment.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.