Job closed
Ref: NP314-831
Job description / Role
A professional services company is looking for an exceptionally organised person to join their small team. As you will be speaking with VIP’s, high net worth individuals and prospective clients you must be immaculately presented with the highest standard of manners and etiquette and excellent communication skills.
Our client is offering flexible working hours with the option to work from home as long as all work is completed in a timely manner.
Responsibilities include:
• Receiving telephone enquiries and ensuring all relevant and critical information is taken so you can pass the information to the correct person without delay
• Provide Executive assistance and support to the Managing Director
• Manage the MD’s personal and daily work, meetings, appointments and various
functions.
• Arranging personal and business related travel
• Search for best quotes for hotels
• Taking messages and relaying them to the correct person immediately
• Managing couriers and post for all staff
• Pay in cheques at the bank
• Update new policies & procedures with regards to general office administration
• Printing, signing & scanning documents
Marketing:
• Attend networking events with or on behalf of the MD and other company employees.
• Arrange for printing of new business cards
• Liaison with Printing company regarding company brochures, flyers
• Work with designers on company literature
• Assist Managers with the creation of pitches & proposals in Powerpoint which is consistent with the company’s brand and feel
• Assisting employees with any ad hoc administration duties
• Searching online for relevant industry information and share on the Company’s Social Media pages
• Generate brand awareness
• Work alongside the SEO Manager to enhance online presence
• Creation of content for the company’s blog with the assistance from Managers
• Organise staff events
HR:
• Create job descriptions in company’s format
• Posting jobs onto job boards
• Screen CVs of new employees including sourcing and searching of potential candidates
• Take references on potential employees
• Keep HR system up to date with passport & visa information
• Ensure all employee contracts are scanned and saved onto the system
• Organise new visas and renewals are dealt with in a timely manner to avoid overstay fines
• Liaise with health insurance companies to obtain best quotes
Salary:
AED
5,000 to 6,000
per month inclusive of fixed allowances.
Additional benefits: part time hours
Requirements
• Hours will range from 4-6 hours per day depending on time of month or year. Summer months will be quiet and there is the possibility to take summer off entirely.
• Working hours are flexible and can fit around school pick-ups
• Knowledge of all Office Admin duties such as HR, Marketing and some finance
• Candidates on their husband’s visa will be given strong preference
• The successful Candidate must have a degree educated.
• 100% fluent in English, well spoken
• Proficient in MS Office – Powerpoint, Word, Excel
• You must be a problem solver and forward thinker
• You should have a corporate image and be well presented.
• Only candidates currently present in the UAE with good knowledge of UAE Labour laws will be considered
We apologise that we cannot reply to everybody however we do guarantee that we look at every application. If you haven’t had a response from us within 7 days, you can assume you haven’t been successful on this occasion. (LV)
About the Company
Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.