Personal Assistant - Russian Speaking

Job description / Role

A private office is seeking a Russian-speaking Personal Assistant to provide high-level administrative, organisational, and lifestyle support. This is a diverse role covering both business and personal matters, requiring discretion, flexibility, and the ability to manage multiple priorities with professionalism.
Key Responsibilities

Business Support
• Manage complex calendars and schedules, ensuring meetings, calls, and negotiations are well-prepared and coordinated.
• Arrange international and regional travel, including flights, hotels, and transfers.
• Act as the first point of contact for external enquiries.
• Prepare, process, and reconcile business expenses and reports.
• Coordinate document workflows and ensure timely completion of approvals and signatures.
• Support meeting logistics, including venues, catering, and access arrangements.

Personal & Family Support
• Maintain detailed calendars for personal, family, and travel schedules.
• Prepare and manage personal expense reports, school-related payments, and household accounts.
• Oversee renewals and documentation such as visas, tenancy agreements, insurance policies, and vehicle registrations.
• Liaise with schools, tutors, and extracurricular service providers.
• Coordinate household staff and external contractors; manage household logistics and suppliers.
• Organise family events, celebrations, holidays, and social activities.
• Arrange services, deliveries, and bookings across a wide range of personal needs.

• Fluent in Russian and English (written and spoken).
• Currently residing in the UAE, with the ability to work office-based and commute daily.
• Minimum 3 years’ experience in a Personal Assistant or similar role, with proven ability to manage complex and varied responsibilities.
• Highly organised, proactive, and capable of prioritising effectively in a fast-paced environment.
• Strong problem-solving skills with the ability to anticipate needs and resolve issues quickly.
• Excellent written and verbal communication skills, with a professional and solution-focused approach.
• Absolute discretion and integrity when handling confidential information.
• Advanced knowledge of MS Office, Google Workspace, Outlook, and other communication tools.
• Experience managing both business and personal matters for senior executives or private offices.
• Ability to work extended or irregular hours when required, remaining contactable outside of office hours.

Compensation & Conditions
• Salary: AED 8,000 during probation, increasing to AED 10,000 after successful completion.
• Office-based, full-time role, Monday to Friday (09:00–18:00).
• Paid leave provided in line with family vacation schedules.
• Professional and supportive working environment with structured onboarding.

Salary:
AED 8,000 to 10,000 per month inclusive of fixed allowances.

About the Company

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.