Personal Assistant to Business Owner

Job description / Role

A luxury award winning design studio is seeking a Personal Assistant to the Owner to organise an exceptionally busy schedule. With offices in Dubai and London, the Owner splits their time between the two cities and therefore, some degree of flexibility is required and a tenacious attitude to remain one step ahead at all times.

The studio in Dubai where you will be based, is in a highly fashionable part of the city and the wider team encompasses design, finance, operational and HR colleagues, where you will report directly in to the Owner and the Operations Manager. Duties will include management of the Owner’s travel plans and personal family vacations and therefore, you will become accustomed to their preferential requirements for flights, hotels, restaurants and contacts for personal grooming and medical care. You will also liaise with the Operations Manager to ensure there is an efficient diary with no conflict of schedule and communicate with the London office regularly to discuss this with the Owner’s UK senior colleagues when appropriate.

With an extensive property in Dubai, you will ensure that any maintenance issues are actioned regularly and that the support staff, including a Maid and Driver are managed appropriately to ensure all standards and schedules are efficient and organised with the minimal of fuss. As a Personal Assistant you will also select any shopping and purchasing of gifts, ensuring they are delivered on time and that you manage the Owner’s schedule to ease stress and provide a seamless day to day of activity.

Requirements

Our client is seeking those with high energy levels, resilience and a strong character to keep up to speed with the Owner’s exceptionally busy personal life. You will be self-motivated, with a high attention to detail and able to anticipate needs before any follow up is required. To be successful in this role you will require a minimum of 2 years’ experience in a fast paced and innovative environment, excellent communication skills in English to native standard and an enthusiastic, proactive approach.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.