Personal Assistant to Managing Partner

Job description / Role

We are a renowned law firm in Abu Dhabi and have an opening for a Personal Assistant to the Managing Partner. This is a challenging position requiring not only outstanding secretarial and organisational skills, but also a high degree of flexibility. Supporting a very busy man whose working day is constantly changing, you will need to ‘think on your feet’ and be able to adapt to changing demands. This is a role for a skilled multi-tasker who is proactive and solutions oriented. Flexibility regarding working hours is important – office hours are 9.00am to 6.00pm, however, you will be required to work beyond 6.00pm at least 3 nights a week. Salary is commensurate with experience.

Responsibilities:
- Diary management, arranging internal and external meetings
- Monitoring all emails and following up with the Managing Partner
- Prioritising his emails and highlighting what is most urgent
- Answer and screen calls, liaise with clients
- Document production: type letters, emails, documents, quickly and accurately
- Produce proposals and presentations
- Take oral dictation either face to face or over the phone
- Work and interact with other secretaries and lawyers
- Proofread documents for accuracy
- Soft and hard copy filing
- Enter time sheets

Requirements

- Bachelor’s degree or relevant secretarial qualification
- At least 10 years’ experience in a similar role
- Native or fluent English speaker with equally excellent written skills
- Outstanding interpersonal and communication skills

Personal Qualities:
- Outstanding PA and secretarial skills – intermediate to advanced Word and PowerPoint are essential
- Excellent recall, to keep up with his busy life
- Excellent organisational and planning skills
- Sound administration skills
- Highly methodical in approach to work
- Good prioritising skills
- Attention to detail is key in this role
- Pleasant and approachable

About the Company

A Leading Independent UAE Law Firm