Personal Assistant to the Managing Director

Job description / Role

We are looking for an enthusiastic individual to join our team as Personal Assistant to the Managing Director. A successful candidate in this role has exceptional communication skills, is extremely structured and organized and has an unparalleled attention to detail. The personal Assistant will be responsible for providing support and executing various administrative tasks related to professional as well as private matters of the Managing Director.

Tasks & responsibilities
• Provide administrative support and assistance to the MD.
• Attending various ad hoc requests, both of a personal and professional nature.
• Prepare internal and external communications on behalf of the MD.
• Perform desk-based research and prepare reports/ presentations on a given topic.
• Arrange personal and professional travels, including flights, visas, accommodations and others, as needed.
• Schedule and occasionally attend meetings on behalf of the MD, taking notes and recording minutes.
• Screen incoming communications (emails, messages, phone calls) and distribute correspondence.
• Manage the daily schedule of the company's Managing Director, both personal and professional
• Manage the company's and/ or MD's social media channels (e.g. LinkedIn, Instagram)

Salary:
AED 3,000 to 5,000 per month inclusive of fixed allowances.

Requirements

Successful candidate profile
• Excellent verbal and written communications skills.
• Professionalism in all forms of communications such as reports, emails, phone calls and texts.
• Technical computer skills required on all forms of hardware (laptops, tablets, mobile devices) and software (shared folders, GSuite, Microsoft Office)
• Very orderly approach and familiarity with processes, checklists, calendars, etc.
• Extremely strong attention to detail (Order or perfectionism related OCD is very welcome)
• Strong autonomy in planning and tasks execution (excellent time management skills)
• Ability to work well under pressure in an agile, fast-paced environment.
• Ability to multitask and prioritize daily workload.
• Eager to learn every day and excited about doing things for the first time.
• Must be residing in the UAE.
• English is a must (full working proficiency), proficiency in other widely spoken languages in the UAE is a plus.
• Civil Engineer is preferred.

About the Company

We are recognised for our excellent work and are part of 4 world records; the biggest rocket man hoarding, longest fire works for new years eve, largest fire works and the longest graffiti wall. We also built the largest scaffolding wall in the world, tallest acrylic box with glass and the most expensive billboard in the world.