Personal Assistant – UHNW Family Office

Job description / Role

This is a unique Family Office environment that manages the private wealth, investments, and projects for this UHNW family. A boutique office environment, with a stable and close-knit team of 10 staff, they are now seeking a new Personal Assistant to work closely with members of the family, who split their time between Dubai and the UK. The role supports both a professional and personal level and will offer plenty of variety and scope.

This is a full-time, office-based role, but on occasions you will be required to work from one or another of the residences and there will be many personal errands to run. The family have other Personal Assistant’s in the UK and there will be extensive liaison especially with regards to travel and events throughout the year.

Private Assistant work and Family Office are a specific sector and hence we will only consider applicants that can demonstrate prior experience of this, ideally you will have lived in the UAE for at least five years and understand the demands of the role and the flexibility required. You must be very familiar working with an UHNW family and be able to provide both effective personal supports to ensure smooth day-to-day running of the family’s life and solid business acumen. This role has diverse responsibilities and will require someone who is engaging, positive and strives to deliver excellence.

No day will ever be the same and tasks will include, managing all the family’s coordination and associated logistics, events management, multiple diary management, personal shopping, research, project coordination, travel management (private and commercial aviation), coordination of household staff and any new staff requirements, management and maintenance of properties, household inventory, business support to the corporate management team, actively provide financial updates and evaluation of policies and procedures.

Candidates must be very service-orientated, reliable and extremely dedicated. We are seeking someone who can switch easily between the facets of very personal and private to a corporate situation, always maintaining professionalism and discretion. Attention to detail is paramount and candidates will be able to look at the minute details through to the bigger picture in all areas.

The successful applicant will be considered part of the family and will be resourceful and structured with a natural ability to present solutions to issues before and as they arise. A combination of trust, transparency and operational efficiency underpins your success in this role and the ability to work in a calm, reassuring manner, even when under extreme pressure. We are actively seeking applications from mature candidates with a stable career history.

A valid UAE Driving licence is essential for this position.

Candidates must be very service-orientated, reliable and extremely dedicated. We are seeking someone who can switch easily between the facets of very personal and private to a corporate situation, always maintaining professionalism and discretion. Attention to detail is paramount and candidates will be able to look at the minute details through to the bigger picture in all areas.

The successful applicant will be considered part of the family and will be resourceful and structured with a natural ability to present solutions to issues before and as they arise. A combination of trust, transparency and operational efficiency underpins your success in this role and the ability to work in a calm, reassuring manner, even when under extreme pressure. We are actively seeking applications from mature candidates with a stable career history.

A valid UAE Driving licence is essential for this position.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.