Primary Secretary

Job description / Role

Job description

We are hiring an outstanding primary secretary to join at Gems International School. This is an exciting opportunity for an educator who is passionate and eager to contribute to the academic success of our students.

GEMS International School, Al Khail, opened in September 2013, as a premium school offering the International Baccalaureate (IB) programme.

Job purpose

Facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Principal/Head of School. Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.

Job scope

Responsible for managing all secretarial functions of the office of Supervisor/Principal/Head of school.

Key accountabilities

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Maintain high quality communication from and within the Principal's office. Liaise with tact and diplomacy with school staff, parents, and representatives of the GEMS Corporate Office.
• Liaise with all school secretaries regarding students, parents, faculty, and staff.
• Update staff information on OASIS Personnel module and the relevant Education Authorities' systems.
• Manage Principal's appointment calendar as well as all his/her professional communication and public relations needs.
• Assist in the organizing of school events and facilitate the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
• Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports, and other school reports as needed.
• Provide high quality reception and hospitality for the Principal's visitors and those seeking to communicate with Principal.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
• Attend staff meetings and serve on committees as required.
• Perform other duties as requested by direct and dotted reporting line managers/supervisors.

Skills

Qualifications / knowledge:

• Maintain confidentiality and exemplify personal and professional integrity.
• Exhibit exemplary written and spoken English language skills, including exceptional phone skills.
• Demonstrate competence in computer technical skills using Word, Excel, Publisher, PowerPoint, and other related programs/software for educational and business office use.

Skills:

• Effective interpersonal skills to aid in the daily contact with a diverse multi-cultural population.
• Excellent organizational and office management skills; ability to multi-task and delegate assignments in a timely manner.

Experience:

• Three (3) years' experience as secretary in an office or school environment.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

About the Company

GEMS Education is a pioneering education company with an international network of award winning K-12 schools. Over the past 55 years GEMS has grown from one school to being a truly global company with one incredible mission – to make quality education available to every student. Over 20,000 education professionals unlock the potential of over 250,000 students across 14 countries each and every day, preparing children of all ages for real world success.