Private Assistant/ PA

Job description / Role

Private Assistant - Dubai

We are looking for a Private Assistant to provide personal support to the Principals to ensure smooth-running family life as well as solid business support in all areas. As a small, evolving private Family Office, you will be willing and capable of working on a wide variety of tasks and projects ranging from A-Z and of wearing different hats, filling any gaps that may arise and generally providing support, guidance and stability for the team in Dubai.

Working closely with the London-based PA, the key elements of the role are advance-planning, strong communication, flexibility and adaptability. There will be extensive diary management and travel arrangements for the family which will encompass reservations, itineraries, arranging visa etc. Ensuring that catering requirements are met including meal planning, liaising with the housekeeper and sourcing caterers and restaurants. Additionally, there will coordination with other household staff in order to open and close the home if travelling for an extended period, overseeing guest’s requirements and ensuring that all documentation for the family is provided for e.g. health insurance, licenses etc. Research, orders, deliveries, purchases and errands are also part of the remit for the personal element of the role.

From a Business Support perspective, there will be support to the management on specific, designated assignments by brainstorming, recommending and conducting research. You will recognize better ways of conducting actions recommendation of improvements to achieve a balance of best-practice, efficiency and practicality is encouraged. This may be in the areas of cost reduction or process re-engineering initiatives.

The role takes responsibility for all aspects of delivery of business support to deliver successful results on a variety of projects and tasks. Ownership for designated projects, conducting research, adding energy and ideas, providing best advice, logical recommendations and analysis of findings and driving to successful completion. There will be active administration support to colleagues, participation in working groups to review documentation for accuracy and common sense, anything missing, or to draft documentation to get the ball rolling for others. You will ensure high standards of accurate record keeping and filing (hard and soft copy) as well as ensuring templates are up-to-date and relevant. There will be regular reporting to Management.

Requirements

Our client is looking for the ability to operate independently as well as work closely with others. Flexibility with a 24/7 mindset and true dedication is key along with the ability to easily switch from one hat to another, depending on the situation. This may be very personal and private to corporate, maintaining professionalism, discretion and confidentiality at all times. The family needs a confident driver with a clean license, a natural and friendly demeanor with a positive, calm and patient manner. Willingness and the ability to travel occasionally to assist with projects, and holiday cover for other offices is key as well as proven experience as an Executive Assistant / Private Assistant in a similar role.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.