Procurement and Admin Supervisor

Serco

UAE

Ref: LP119-352

Job description / Role

Employment: Full Time

Under the general direction of the Assistant Manager for Research Supply Chain Management, the Procurement and Admin Supervisor will be responsible for; adherence to NYUAD procurement Policy, obtaining quotations, price analysis (Total cost of acquisition), chasing deliveries, vendor management and working closely with the materials and logistics function with Research Supply Chain Management

Structure and reporting relationship:
Work under the general directions of the Assistant Manager for Research Supply Chain Management.

Key accountabilities

Expediting
• Obtain questions in line with the NYUAD procurement policy
• Vendor management to ensure On time In Full (OTIF) of all goods
• Obtain US export control documentation is required

Purchasing Administration
• Purchase Requisition creation
• Order Flow Management
• Customer interface with regard to the order process
• Assist accounts in invoice reconciliation
• Creation of item masters
• Vendor categorization

General and Reporting
• Vendor database management- including management of creation log, updates, obtain and follow up on appropriate and required documentation
• Assist auditors in locating and providing documentation and answering queries
• Issuing of vendor catalogs (hard copy) to the research community
• Preparation and creation of KPIs and monthly reports
• Vendor roadshow event management
• Participate in and/or manage special projects upon request and deputize for the Assistant Manager for Research Supply Chain Management.
• Demonstrable planning, analytical and interpersonal skills.
• Ability to interact effectively with individuals at all levels.
• Ability to develop and interpret policies and procedures.
• Skilled at managing multiple tasks simultaneously and successfully producing accurate detailed work in a deadline driven environment.

Essential technical and professional skills, knowledge and qualifications

Minimum Competencies Required:

• Customer focused
• Ability to multitask
• Work under own initiative and part of the team
• Ability to laugh and work under pressure
• Business wide vision & understanding of principles of commercial and operating risk
• Excellent analytical skills, and a high degree of Problem solving capability
• Excellent communication skills verbal and written
• Report and presentation preparation
• Advanced excel / data manipulation ability.

Requirements

• Higher education / Degree or extensive experience in a relevant field

Preferred Education, Certifications, Licensing or Training
• Studying toward or prepared to study towards Professional Procurement qualification (i.e. CIPS)

Minimum Work and Related Experience Required
• 2 years of experience working in a commercial environment with experience in fast paced and/or developing organizations transitioning from start up to mature state.

Preferred Work and Related Experience
• Experience in higher education, non-profit organizations or governmental body located in the U.A.E.
And/ or
• Experience within class leading service sector procurement organization.

Additional / special features of the role
• Ensure compliance with the Serco Management System and all relevant business processes, procedures and work instructions to deliver all work with appropriate quality and governance standards
• Ensure security and integrity of all data provided including reporting performance, finance and customer information; reference Serco non-disclosure policy
• To exercise personal duty of care for their own health, safety and welfare and for those affected by their acts or omissions; reference SMS GSOP-HSE1-6 Serco organisational HSE responsibilities
• Ensure compliance with all training requirements of Serco and ensure adherence to these requirements at all times whilst in employment
• Report any accidents, incidents, breaches or potential breaches to appropriate management or the speak up process

About the Company

Serco is a FTSE 250 international service company which combines commercial know-how with a deep public service ethos.

Serco customers are looking for expertise in managing their people, processes, technology and assets more effectively. We advise economic decision makers, design innovative solutions, integrate systems and - most of all - deliver quality services directly to the public.

Serco supplies to governments, government enterprise, agencies and companies who seek a trusted outsourcing partner with a solid track-record of service excellence. Serco people offer operational, logistical and technical expertise in the Transport, Justice and Immigration, Defence, Education and Healthcare industries as well as in the commercial sectors of Facilities Management.

Serco Middle East have been in the Region since 1947, starting out delivering Air Traffic Control Services in Bahrain; a service we are proudly still running today and have expanded to include many other Airports in the region.

We have expanded significantly since that time across the UAE, Saudi Arabia and Qatar. We have been supporting the RTA to operate the Dubai Metro since 2009, are preparing to launch the flagship Saudi Arabia Passenger Rail service from Riyadh to Qassim in 2016. We deliver Facility Management services to both Cleveland Clinic and Healthpoint Hospitals in Abu Dhabi, large-scale medical facilities in Saudi Arabia and a range of educational and commercial properties in the UAE. We also deliver postgraduate education to Officers in the Qatar Armed Forces through the Joaan Bin Jassim Joint Command and Staff College in Doha.

Focusing on our core values, and creating a positive environment for employees to thrive, we look forward to a bright future as we continue to grow with the region.

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Admin Supervisor salaries in UAE

Average monthly compensation
AED 7,000

Breakdown available for industries, cities and years of experience