Procurement and Tender Officer

Fast Rent A Car

Abu Dhabi, UAE

Ref: KP537-35

Job description / Role

Employment: Full Time

Responsibilities

Tender & Costing
- Study the tender documents and prepare submission documents – Technical and Commercial.
- Prepare the tender costing documents and prepare a response time for the same.
- Ensure all the requirements of the tender documents are complied with and list out the non-compliance if any.
- Estimate the Tender Bond / Performance Bond and liaise with Finance Department for its arrangement as per the requirements of the tender.
- Liaise with Insurance, QHSE, HR, Operation and Finance Departments to ascertain compliance and incorporate the data obtained in the Tender Costing.
- Arrange meeting with the Operation and HR Departments to develop project operational plan, manpower mobilization and best approaches to undertake the project.
- Attend the Technical Clarification meetings and Site Visits scheduled by the clients and prepare a formal response.
- Effectively organize and ensure that mobilization of required resources is carried on smoothly within the period set out in the tender upon the contract award.
- Prepare Power Point presentations to the Project Clients and present the Company Profile and also the Project Implementation Plans and approach.
- Review the clauses of Contracts, involve in the Contract Negotiations, provide inputs, advice & discuss with the Commercial Manager the possible solutions to the commercial issues.
- Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
- Ensure appropriate relations, communications and correspondence with Corporate Clients.
- Advice the Sales team regarding the Vehicle prices, costing, resale values, and the technical requirements.
- Calculate Book Values and Profit or Loss for the Used Cars to be sold & get approvals.
- Evaluate the Auctions for Used Cars and ascertain the best financial offer.
- Prepare Used Cars Sales Report Monthly / Quarterly / Yearly or as and when required by the management.
- Perform any other related duties assigned by the management from time to time.

Procurement
- Identify the vehicle requirements based on the VPA (Vehicle Procurement Advice) received from the Sales Executives with Line Manager & Credit Control approvals.
- Coordinate with other departments to identify the needs/supplies (IT, Furniture - excluding any repair and maintenance) based on the CAPEX (Capital Expenditure) received from them.
- Obtain quotations from Suppliers.
- Negotiate with Suppliers for getting the best competitive prices and secure best terms.
- Get approvals for VPA/CAPEX from GM (General Manager).
- Check and verify requirement specifications and ensure that supplies would meet the best standards in terms of time, quality, cost, terms of payments and are within the budget in an efficient manner.
- Prepare PO’s (Purchase Orders) and get approvals from GM.
- Ensure all the supplies (IT & Furniture) are received by the concerned staff according to the terms of PO’s and documented to prove evidence by issuing MRN (Material Receipt Note).
- Submit Invoice & Delivery Note if any along with a set of documents containing MRN, a copy of the approved CAPEX/VPA and a copy of the PO to finance department to prepare payments.
- Prepare Fleet Plan and estimate the procurement of fleet vehicles by vehicle grade on quarterly basis.
- Analyze and update Suppliers related data.
- Evaluate & prequalify Existing and New Suppliers and register them to appear in the Approved Vendor List.
- Raise SNCR (Suppliers Non-Conformance Report) in case of any non-compliance.
- Prepare and maintain proper filing system for each task in accordance with the requirement of Quality Standards.

Requirements

- A degree Holder in Business, Commerce, Law or Equivalent.
- 5 years related Commercial experience with at least 3 years with Tenders Experiences.
- Good command in written and spoken English.
- Hands on experience in MS Office Application.

About the Company

Providing market-leading standards in the field of vehicle rental services, Fast Rent A Car offers arguably the most comprehensive line-up of any company in the UAE.

Since its launch in 1990, Fast Rent A Car has focused on core values such as strong customer service and excellent value for money. This successful formula has seen the Abu Dhabi-based company grow across the Emirates to become the premier locally owned vehicle rental company.

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Public Relations Officer salaries in UAE

Average monthly compensation
AED 7,000

Breakdown available for industries, cities and years of experience